Executive Assistant

About the Company

This organization is a purpose-led healthcare consultancy with a team of about 1,350 professionals. Its mission is to help providers, payers, technology innovators, retail organizations, and investors build and adopt solutions that improve healthcare outcomes. Each year, it supports more than 900 clients in making U.S. healthcare more affordable, accessible, safe, and humane.

Operating through its brands Chartis, Jarrard, Greeley, and HealthScape Advisors, the firm fosters a culture built on respect for clients, commitment to colleagues, and strong integrity. Its teams include clinicians, healthcare leaders, strategists, digital advisors, transaction specialists, and futurists who bring a wide range of viewpoints to complex healthcare problems. The organization’s guiding idea is centered on believing in a better path forward. It has offices in Boston, Chicago, New York, Washington D.C., and Nashville, and remote work is permitted.

Role Summary

The company is seeking a highly organized, proactive, and collaborative Executive Assistant to support 5 to 7 senior partners remotely. The core focus of the role is calendar coordination, travel arrangements, and expense reporting, along with a broad range of administrative and project support tasks.

Key Responsibilities

• Oversee partner calendars in a proactive way, setting meetings and resolving scheduling conflicts while considering client needs, ongoing priorities, and day-to-day business demands.
• Arrange and coordinate travel for assigned partners, who generally travel to several U.S. cities each week.
• Prepare, review, and submit monthly expense reports.
• Provide time-reporting support when required.
• Maintain client contact details in the Salesforce CRM system as needed.
• Draft, manage, and send correspondence such as emails and holiday cards.
• Type and proofread documents including engagement letters and reports when requested.
• Occasionally coordinate office meetings, including catering and conference room bookings.
• Support administrative needs tied to business development, internal meetings, industry events, and related activities.
• Handle special assignments and other administrative work that supports firm goals.

Requirements

• 3–5 years of experience supporting executives in a professional services setting such as consulting, legal, or financial services.
• A bachelor’s degree is preferred.
• Strong organizational ability with proven skill in juggling multiple priorities in a fast-moving environment.
• Excellent spoken and written communication.
• High responsiveness and a strong service mindset, with willingness to go beyond the expected.
• Sharp attention to detail.
• Ability to identify issues and solve them independently with minimal direction.
• Good judgment and a mature, professional approach.
• Strong team orientation and the ability to contribute positively to a collaborative workplace.
• Comfort and proficiency with Microsoft Outlook and Word.
• Preferred familiarity with Salesforce, HubSpot, Microsoft Teams, and Zoom.
• Event coordination experience is an advantage.
• Willingness to travel occasionally, roughly 1–2 days per quarter.

Compensation and Benefits

The annual salary range for this position is $68,000 to $90,000. The role may also qualify for an annual discretionary bonus. Compensation is influenced by a combination of factors, including skills, experience, training, licensure and certifications, practice area, and broader business needs.

Benefits include medical, dental, and vision coverage, HSA and FSA options, disability insurance, life insurance, a 401(k) match, paid time off, a wellness stipend, and additional voluntary benefits.

Equal Opportunity

The employer maintains a diverse workforce and values the unique perspectives individuals bring. Employment decisions are made without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, marital status, or protected veteran status.