仕事内容

Role overview

This position supports the VP of Business Systems, VP of Support, and VP of Data by keeping priorities organized, logistics under control, and follow-through visible in a fully remote setting. The goal is to help senior leaders focus on high-impact decisions while ensuring day-to-day execution moves smoothly.

The work environment is fast paced and highly collaborative. A strong fit for this role is someone who thrives in uncertainty, builds structure quickly, and stays ahead of needs before they become urgent. AI tools are expected to be part of everyday work to improve speed, efficiency, and decision-making.

Key accountabilities

Provide daily executive support across scheduling, coordination, communication, and task follow-up for three senior leaders.
Run complex calendars by evaluating meeting requests, resolving conflicts, spacing commitments appropriately, and protecting time for the highest-value work.
Create thorough meeting agendas from brief notes, background material, and linked documents so leaders have the right context before discussions.
Keep regular communication flowing with the executives and escalate items that require review, decisions, or quick action.
Monitor updates from direct reports, peers, and cross-functional partners so leaders can track progress, blockers, and upcoming deliverables.
Arrange business travel end to end, including flights, ground transport, hotels, visa support, security-related requirements, and backup documentation.
Prepare and submit expense reports, track reimbursements, and manage administrative processes with accuracy and timeliness.
Coordinate with People Operations, IT, Security, recruiting teams, and other Executive Assistants to support onboarding, interviews, meetings, onsites, events, and shared coverage.
Use AI-enabled and administrative tools to improve synthesis, tracking, and routine workflows.

Skills and working style

The role calls for someone who can work independently in a remote environment, handle confidential information carefully, and communicate clearly with internal and external stakeholders. The person should be comfortable pulling together information from multiple sources into concise agendas, summaries, trackers, and preparation materials.

Tools and systems

Day-to-day work may involve Google Workspace, Slack, Zoom, Navan, Reclaim.ai, and similar scheduling or expense-management tools.

Team context

You will work across the Business Systems, Support, and Data functions and partner with a wider community of Executive Assistants who coordinate asynchronously across regions to keep work moving.

Compensation

The salary range for this role in the United States is USD 78,000 to USD 130,000 per year.

Benefits and support

Benefits that support health, finances, and overall well-being
Flexible paid time off
Team member resource groups
Equity compensation and employee stock purchase plan
Growth and development fund
Parental leave
Home office support

Equal opportunity and location guidance

The hiring organization recruits globally for remote roles, though some positions may still have location-based eligibility rules. Candidates can ask the talent acquisition team about location requirements during the recruiting process.

The employer states that applications are welcome from people with a wide range of experience and encourages candidates from underrepresented groups to apply even if they do not meet every qualification listed. Employment decisions are made based on merit, and discrimination or harassment is not tolerated. The organization follows equal opportunity and affirmative action principles across hiring, promotion, development, and advancement.

Privacy and application note

Recruitment privacy information is available for review. The role is presented through a talent platform that is not the employer and does not make hiring decisions.

Executive Assistant