Executive Assistant

About the Employer

The organization focuses on helping cybersecurity professionals find advanced opportunities in the field. It is not a staffing agency and does not directly employ for the listed role; instead, it uses technology to identify and verify openings from real employers.

Role Overview

This is a full-time, onsite Executive Assistant position supporting a founder/CEO in a fast-moving technology setting. The role is centered in New York City and is designed for someone who can keep day-to-day executive operations organized, efficient, and well-coordinated.

Why This Opportunity May Appeal to You

• You will work closely with a senior executive in a dynamic tech environment.
• The role can help create more time for leadership by handling important administrative and coordination tasks.
• You will gain direct exposure to how a founder/CEO runs the business.
• The office environment is energetic and innovation-focused.
• Your work will span travel, scheduling, communications, and event support, giving you a broad skill set.

Key Responsibilities

• Oversee the CEO’s calendar so meetings are scheduled efficiently and prepared for in advance.
• Arrange domestic and international travel, including detailed itineraries and logistics.
• Review incoming messages, prioritize what needs attention, and draft replies when needed.
• Organize meeting materials, take notes, and follow up on action items to keep work moving.
• Manage expenses, office coordination, and selected personal support tasks for the CEO.

Required Qualifications

• At least 3 years of experience assisting a C-level executive or founder, ideally in a tech company or high-growth startup.
• Prior experience handling international travel bookings and calendars across multiple time zones.
• Strong working knowledge of Google Workspace tools, especially Calendar, Gmail, and Docs, along with Slack.
• Must be available to work onsite every day in New York City.
• Excellent organizational ability and comfort juggling several priorities at once.

Preferred Background

• Direct experience supporting a founder or CEO in a high-pressure, fast-paced setting.
• Exposure to SaaS or B2B technology businesses.
• Experience coordinating schedules across U.S. and European time zones.
• Familiarity with tools such as Notion, HubSpot, or similar project management platforms.
• Previous involvement in investor relations logistics, such as scheduling board meetings or preparing board materials.

Additional Information

Employer industry: Workforce Analytics and Employee Productivity.

The listing highlights the opportunity to work in a vibrant New York City office with an emphasis on efficiency and innovation.

Relevant themes referenced by the employer include workforce analytics, executive support, tech industry experience, and NYC-based roles.