Operations Specialist

Role overview

The Sage Group’s client, a prominent AI organization, is looking for a highly organized and self-driven Administrative Business Partner to work closely with senior leaders. This contract role is centered on precise administration, strong coordination, and dependable execution in a fast-moving environment. The position is remote, with a preference for candidates in Pacific Time.

This is a month-to-month engagement with the possibility of converting to a contract-to-hire arrangement. The compensation is $125.00 per hour. Multiple Administrative Business Partner openings are available, and support structures may vary depending on the business area, with ratios reaching up to 1:3. The hiring process includes a leader-matching step near the end.

What you will do

• Own calendar coordination for leaders and their teams, while keeping track of action items through to completion.
• Create and maintain organized systems for handling and prioritizing incoming requests.
• Manage inboxes, Slack messages, and other communication channels with a strong focus on accuracy, including outside normal business hours when vendor or infrastructure issues arise.
• Provide polished, welcoming support to in-person visitors and help ensure external partners have a positive experience.
• Arrange travel and coordinate logistics for conferences and events in partnership with communications and compute teams.
• Work with internal teams to collect information and materials needed for meetings, and assist with ad hoc projects by using proactive problem-solving; this may include visiting a site to gather information directly.

What makes someone successful in this role

• Strong organizational skills and the ability to build systems that keep multiple priorities visible and manageable.
• Background in data center construction, infrastructure, research operations, or closely related technical environments is valuable.
• Hands-on experience with Google Workspace and Slack for everyday collaboration.
• A former Technical Program Manager, especially with hardware or infrastructure exposure, may be a strong match.
• Comfort operating in fast-changing settings while maintaining excellent attention to detail and consistent administrative quality.
• Experience supporting executives or other high-demand external-facing leaders.
• Motivation to help leaders execute effectively by ensuring they have the right resources and information.
• Strong time management and the ability to communicate clearly with stakeholders at all levels.
• A calm, positive, and welcoming approach when working with both internal and external contacts.
• Demonstrated ability to handle confidential and sensitive information with discretion.

Additional qualifications that would stand out

• Genuine interest in AI safety, including research and product development.
• Prior experience supporting executives or busy senior leaders.
• A security-oriented mindset and familiarity with data protection and privacy best practices.
• Experience in the data center or custom silicon space.
• Comfortable and effective using Slack as a primary collaboration tool.

Terms and conditions

Location: Remote, with Pacific Time preferred.

Employment type: Contract, with a possible path to contract-to-hire.

Compensation: $125.00 per hour.

There are multiple openings for this role.