Executive Assistant

About the Company

AccessAbility Officer supports organizations in creating accessible digital experiences by offering accessibility consulting, training, software, and managed services. The company is a rapidly growing small team of a little over 20 people, working with government agencies, businesses, and other organizations that want to make digital services more inclusive for people with disabilities.

Role Overview

The business is hiring a highly organized, self-starting, and detail-focused Executive Assistant who can succeed in a fast-paced environment and handle a variety of responsibilities. This position goes beyond standard administrative support. You will act as the CEO’s close support partner, helping keep day-to-day operations running efficiently while contributing to key operational, financial, administrative, and executive tasks.

They are looking for someone who enjoys solving problems, staying on top of priorities, coordinating moving parts, and getting things done without repeated follow-up.

Executive Support

Handle and prioritize the CEO’s email inbox, help draft replies, and keep communications organized.

Arrange meetings, manage calendars, track follow-ups, and keep action items moving.

Monitor priorities, deadlines, and active projects.

Assist with research, reporting, and special assignments.

Act as a dependable partner to the CEO in daily business operations.

Operations and Administration

Oversee employee and contractor timesheets.

Support payroll coordination and processing.

Create and send customer invoices.

Track accounts receivable and help with payment follow-up.

Keep digital files and records well organized.

Help maintain recurring weekly, biweekly, monthly, quarterly, and annual business workflows.

Technology and Business Systems

Work across Microsoft 365 tools, including Word, Excel, PowerPoint, Teams, OneDrive, and SharePoint.

Assist with bookkeeping and financial administration in QuickBooks Online.

Update tasks and workflows in Asana.

Maintain CRM data and reporting in Pipedrive.

Format proposals and presentations with attention to consistency, professionalism, and visual quality.

What Success Looks Like

The CEO’s inbox stays organized and manageable.

Payroll and invoicing are completed correctly and on schedule.

Projects remain on track and deadlines are consistently met.

Behind-the-scenes operations run smoothly.

The CEO is able to spend more time on growth, sales, strategy, and client relationships.

Compensation and Work Setup

The salary range for this role is $60,000 to $70,000 per year, with pay aligned to experience.

This is a fully remote position.

Application Instructions

Applicants should submit a resume along with a short cover letter describing why they would be a strong match for the role.