Executive Assistant

About the Company

Scholastic Corporation is a global leader in publishing and distributing children’s books, serving roughly 120,000 schools and reaching millions of educators, students, and families every year. Its business spans trade publishing, book fairs, and book clubs, creating a broad ecosystem that connects reading content with young audiences.

The Children’s Book Group brings together Scholastic’s publishing, marketing, and school distribution operations to connect stories with readers through both commercial and school-based channels.

Role Overview

The Executive Assistant will support the Chief Marketing Officer and contribute to the overall efficiency and discipline of the marketing organization. This role combines senior-level administrative support with operational coordination for a large, fast-moving team.

The right candidate will be highly organized, forward-thinking, and comfortable handling multiple priorities while maintaining professionalism, sound judgment, and confidentiality. Acting as a dependable partner to the CMO, the person in this role will help manage executive time, coordinate leadership operations, and keep day-to-day marketing activities running smoothly.

This position is hybrid, with an expectation of 2–3 days each week in the New York office, plus additional on-site support for important meetings, leadership events, and departmental activities. The Executive Assistant will also act as a key in-office contact for the marketing team in NYC.

Key Responsibilities

• Deliver senior-level administrative and operational support to the Chief Marketing Officer and other marketing leaders as needed.
• Oversee a demanding and constantly changing executive calendar, making sure meetings and commitments are aligned with business goals and leadership priorities.
• Act as a main communication bridge between the CMO and both internal and external partners, helping manage requests and information flow.
• Draft briefing notes, meeting agendas, and presentation materials so the CMO is well prepared for meetings, events, and other important engagements.
• Arrange travel within the U.S. and abroad, including itineraries, lodging, and expense submissions.
• Review and approve travel and entertainment expenses, along with other expenses, on behalf of the CMO and assigned marketing leaders.
• Provide in-office support on workdays, including meeting setup, logistics, and hospitality coordination.
• Help organize Marketing leadership meetings by preparing agendas, assembling materials, and tracking follow-ups.
• Work with the Marketing Operations team to document key initiatives and share action items with leadership stakeholders.
• Coordinate meetings involving C-suite, corporate, and executive leadership teams.
• Assist with logistics and preparation for off-sites, strategy sessions, and special leadership initiatives.
• Support cross-functional projects and initiatives led by the CMO or the marketing leadership team.
• Track deadlines, follow-ups, and deliverables to keep projects moving efficiently.
• Maintain and organize documents, presentations, and shared resources used by the marketing leadership team.
• Serve as the main contact for the marketing organization in the New York City office.
• Handle incoming mail and packages and oversee their distribution.
• Manage office supplies, marketing materials, promotional items, and inventory.
• Help create a welcoming and well-organized office environment, working with building management when needed.
• Welcome and assist visitors and employees during in-office days.
• Support planning and delivery of marketing events, leadership meetings, and internal team gatherings.
• Provide on-site assistance during major meetings, presentations, and team events.
• Coordinate employee recognition activities and team celebrations with leadership and fellow executive assistants.
• Protect sensitive and confidential information with a high level of discretion.
• Represent the CMO and marketing organization with diplomacy, strong judgment, and emotional intelligence.

Qualifications

• A bachelor’s degree in Business Administration, Marketing, or a related discipline is preferred.
• Three to five years of experience supporting senior leaders, ideally at the C-suite or VP level.
• Strong ability to stay organized and manage several priorities in a high-paced environment.
• Excellent written and verbal communication skills, with close attention to detail.
• Proven capability to anticipate executive needs and address issues proactively.
• High standards of professionalism, confidentiality, and discretion.
• Experience with Microsoft Office, Google Workspace, Airtable, and modern collaboration platforms.
• Comfort working in a hybrid setup and being on-site when leadership is present.

Compensation and Employment Details

The annual salary range for this role is $80,000 to $100,000.

This is a regular, full-time position based in New York, NY.

Equal Opportunity Statement

Scholastic states that it is an equal opportunity employer. Employment decisions are made without regard to race, religion, color, sex, pregnancy, national origin, marital status, sexual orientation, gender identity or expression, age, disability, or veteran status. The company notes that compensation, benefits, transfers, promotions, dismissals, training, and social or recreational programs are also handled without discrimination.

Additional policy references include EEO materials and pay transparency information.