Executive Assistant

Position Overview

The Executive Assistant will support the Zone President for SEAA with a broad mix of secretarial and operational duties. The role is designed to keep daily business running smoothly by coordinating schedules, arranging travel, preparing materials, supporting meetings, and managing sensitive information with a high level of care.

Key Responsibilities

• Take ownership of the Zone President’s calendar by organizing appointments, prioritizing commitments, and resolving clashes in scheduling.
• Coordinate end-to-end travel plans, including air travel, hotels, and local transport, while managing arrangements across multiple time zones.
• Oversee the leadership team’s regional travel calendar.
• Review emails and meeting invitations, prepare written responses where needed, and help maintain clear internal and external communication.
• Support meetings by preparing agendas, recording minutes, assembling documents, and tracking follow-up actions after meetings.
• Assist with drafting and refining business correspondence and presentation content on behalf of the Zone President.
• Help arrange business events and visits for important guests.
• Handle expense claims for the Zone President and follow up on invoices.
• Provide occasional administrative and clerical support to the leadership team, including card printing.
• Monitor and manage the office supplies budget under the Zone President’s guidance.

Candidate Profile

• Must be able to deal with confidential matters responsibly and maintain strict discretion at all times.
• Comfortable using Microsoft Office tools, especially Outlook, Word, PowerPoint, and Excel.
• Shows initiative in solving problems, spotting issues early, and suggesting practical solutions.
• Strong ability to write, edit, and proofread professional content.
• Works well with others and communicates effectively across teams.
• Highly organized with strong attention to detail.
• Able to stay effective under pressure and adapt to changing priorities.
• Resourceful, proactive, and open to new approaches.
• Has good numerical understanding and an analytical way of thinking.
• Communicates confidently in English, both verbally and in writing.

Additional Information

This role involves regular interaction with senior leadership and may require handling time-sensitive tasks, confidential documentation, and urgent scheduling changes. The position is based in Singapore and is fully onsite.