Executive Assistant

About Kitson Yachts

Kitson Yachts, a premier luxury yacht brokerage and advisory firm specializing in yacht sales, new construction, and charter, is seeking a highly organized, proactive, and polished Executive Assistant. This role is crucial for supporting the day-to-day operations of our expanding team in Fort Lauderdale/Miami, Florida. The position is ideal for an experienced administrative professional who excels in a fast-paced, client-facing environment and enjoys collaborating with brokers, clients, and industry experts. The successful candidate will significantly contribute to sales, charter, marketing, and operational activities, ensuring the seamless execution of key business objectives.

Key Responsibilities

• Provide comprehensive administrative support to senior management and brokerage team members.
• Assist in the creation of client presentations, sales proposals, charter brochures, and marketing collateral.
• Meticulously maintain and update CRM systems, specifically HubSpot, ensuring data accuracy.
• Manage and respond to inbound sales and charter inquiries efficiently.
• Handle incoming calls on the company sales line, directing them to the appropriate personnel.
• Support brokers with the progression of sales transactions, charter bookings, and client correspondence.
• Aid in the management of yacht listings across various brokerage and marketing platforms.
• Oversee office operations and facilitate daily business activities.
• Conduct market research and compile data on yachts, clients, and industry trends.
• Assist in the planning and execution of boat shows, open houses, broker events, and client engagement activities.
• Schedule meetings, manage calendars, and ensure timely follow-up communications.
• Provide support for social media, email marketing campaigns, and promotional efforts as needed.
• Be available to work occasional weekends and evenings for key events, boat shows, and client functions.
• Maintain a professional and courteous demeanor when interacting with clients, industry partners, and vendors.

Experience and Skills

• A minimum of 2-3 years of administrative experience, with a preference for supporting executives, high-profile individuals, or luxury clientele.
• Prior experience in the marine, yachting, luxury hospitality, real estate, or luxury lifestyle sectors is advantageous.
• Demonstrated exceptional organizational and multitasking capabilities.
• Strong verbal and written communication skills are essential.
• A professional, polished, and client-centric approach to work.
• High attention to detail and the ability to effectively manage multiple priorities concurrently.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with HubSpot or comparable CRM platforms is preferred.
• Capacity to work autonomously while also being a collaborative team member.

Personal Attributes

• A proactive and resourceful individual with a solutions-oriented mindset.
• Highly organized, dependable, and possesses strong time management skills.
• A confident and professional communicator.
• Excellent interpersonal skills, enabling effective interaction with UHNW clients and industry stakeholders.
• Maintains a positive attitude and demonstrates a willingness to take ownership of tasks.
• A genuine interest in luxury, hospitality, travel, or the yachting industry is highly desirable.

Location and Work Arrangement

• This is a hybrid position, blending remote work with in-office presence.
• Candidates must reside in South Florida and be able to attend meetings and events in Fort Lauderdale and Miami.
• Flexibility to travel locally for yacht viewings, boat shows, client meetings, and company events is required.

Why Join Kitson Yachts?

• Gain direct experience working alongside seasoned yacht brokers and industry professionals.
• Obtain exposure to high-value luxury yacht sales, charter operations, and new construction projects.
• Become an integral part of a rapidly expanding, globally oriented brokerage firm.
• Engage with world-class yachts, exclusive destinations, and a discerning UHNW clientele.
• Benefit from opportunities for long-term career advancement within the luxury yachting sector.