Driver Payroll

Overview

Syfan Logistics is hiring for a Driver Payroll role in Anniston, Alabama. This full-time office position focuses on driver payroll, invoice auditing, carrier billing, and related accounting support. The work is carried out in a professional office setting using standard office tools and software.

Key Responsibilities

• Review trip sheets for mileage, destinations, and notes, and cross-check destination details against the computer system for accuracy.
• Check invoices and bill customers accordingly.
• Match bills of lading with trip sheets before invoicing customers.
• Prepare and print customer invoices.
• Understand the pay structure for each driver or owner and approve load payments.
• Make copies and prepare documents for scanning.
• Run company driver payroll every two weeks and owner-operator payroll every week.
• Compare trip sheets with daily fuel invoices for fuel tax and mileage tax purposes.
• Communicate with drivers about payroll-related questions and issues.
• Track and manage driver advances, loans, and escrows.
• Handle additional assignments and special projects from the manager.
• Review outside carrier invoices and process them for billing and payment.
• Verify carrier invoices and confirm payment accuracy.
• Issue payments to outside carriers.
• Escalate overbilled invoices to Carrier Sales for resolution.
• Contact carriers when invoice issues need clarification or correction.
• Apply updates based on Change Notices from Carrier Sales.
• Confirm driver names, tractors, trailers, shippers, consignees, movement notes, and load notes.
• Check whether shipments are prepaid or collect.
• Verify receiver signatures on bills of lading for each drop.
• Review unloading details and validate unloading receipts.
• Request missing unloading receipts when needed.
• Review customer rate confirmations.
• Verify Comchecks.
• Invoice customers with all required backup documentation.
• Respond to carrier calls and emails regarding payment status.
• Carry out other job duties as assigned.

Skills and Experience

• Strong understanding of clerical accounting and bookkeeping practices, especially for verifying and posting financial information.
• Familiarity with standard office procedures.
• Solid numerical ability.
• Accurate data entry capabilities.
• Comfort using basic office equipment.
• Ability to follow directions carefully.
• Working knowledge of Excel and Word.
• Understanding of business accounting reports.
• Ability to collaborate effectively in a team setting.
• Good communication and customer service skills.
• Willingness to work the time needed to support business success.

Education and Preferred Background

• High school diploma or GED is required.
• 1 to 4 years of DOT and trucking experience is preferred.
• 1 to 4 years of driver payroll experience is preferred.
• 1 to 4 years of general accounting experience in a manufacturing or business setting, or an equivalent mix of education and experience, is preferred.

Work Environment and Physical Requirements

This position is based in a professional office environment and regularly uses standard office equipment. The role is mostly seated, though some filing is part of the job and may require bending, stooping, opening file cabinets, and lifting files or office supplies. The employee must be able to talk and hear regularly and may occasionally lift items weighing up to 20 pounds.

Schedule and Hours

Some flexibility in working hours is available, but availability during core business hours is required.

Supervisory Responsibility

This position does not include supervisory duties.

Equal Opportunity Notice

The employer states that it is an equal opportunity employer and provides protections for veterans and individuals with disabilities. Employment decisions will not be based on inquiries, discussions, or disclosures related to compensation information, except where disclosure is legally permitted or required.