Admin Officer

Role Overview

This position is for an Administrative Officer based in Leamington Spa, UK, on a fixed-term contract lasting 12 months. The role is full time and requires 40 hours of work each week. It focuses on office administration, workspace coordination, and day-to-day support across teams and stakeholders.

About the Organisation

The employer is a purpose-driven transformation company that works with major organisations in the UK and around the world. The work environment is designed for people who want to contribute to meaningful change, take on challenging assignments, and keep developing through learning and collaboration.

What the Role Involves

The Administrative Officer will serve as a first point of contact for employees and provide practical support for a range of office and facilities activities. The role covers building upkeep, stock control, vendor coordination, reporting, event support, and handling everyday queries from staff and clients. Familiarity with workplace operations, office equipment, and administration tools would be useful.

Key Duties

• Oversee office cleanliness, upkeep, and readiness, including equipment and other workplace tools.
• Track office supplies, obtain approvals, and place orders in a timely way.
• Compile routine reports relating to spending and office budgets.
• Respond to employee and client queries, including support requests received through the global helpdesk system.
• Arrange visitor and client access, coordinating with building security and management where needed.
• Reserve meeting rooms and make sure client and meeting needs are fully supported.
• Handle incoming and outgoing correspondence such as letters, emails, parcels, dispatches, and logistics through vendors and building management.
• Coordinate transport services, company car allocation, insurance, recoveries, and vendor interactions.
• Help plan and manage internal and external client events.
• Implement building safety procedures and operational controls in line with standard operating procedures.
• Prepare and update reports using corporate reporting systems.

Requirements

• Previous experience as an administration officer is desirable; background in facilities, transport, or logistics would be an advantage.
• Comfort using office software, especially Microsoft Excel and Microsoft Word.
• Well-developed organisational ability and a practical, solution-focused mindset.
• Strong written and spoken communication skills.
• Careful attention to detail.
• Ability to work well in a team and contribute toward shared goals.
• Willingness to learn new skills and build professional capability.
• Confidence in taking responsibility for assigned tasks.
• Analytical thinking and a commitment to quality in delivery.
• Flexibility and openness to change in order to improve work quality and effectiveness.

Benefits and Culture

The organisation offers a competitive reward package that includes pension, private healthcare, life assurance, a laptop, a phone, access to extensive learning resources, and discounts across the wider Tata network. The workplace also emphasises inclusion, wellbeing, volunteering, internal communities, and employee networks covering areas such as gender diversity, LGBTQIA+ inclusion, mental health, disability, neurodiversity, and more.

Accessibility and Application Support

Support is available if you need help completing the application or if you require the document in another format. Contact UKI.recruitment@tcs.com or call 02031552100 and use the subject line “Application Support Request”. If you need adjustments during the application or interview process, email UKI.recruitment@tcs.com with the subject line “Adjustment Request” or call the same number. Requests are welcome before and at any stage of the recruitment process.

Recruitment Process Note

Because of the volume of applications, individual updates may not be provided to every applicant. If there is no direct response within 30 days, the application should be considered unsuccessful for this occasion.