Executive Assistant

GitLab is the intelligent orchestration platform for DevSecOps, empowering organizations to boost developer productivity, enhance operational efficiency, reduce security and compliance risks, and accelerate digital transformation. Over 50 million registered users and more than half of the Fortune 100 trust GitLab to deliver better, more secure software faster. We embrace AI as a core productivity multiplier, expecting all team members to integrate AI into their daily workflows for increased efficiency, innovation, and impact. At GitLab, careers accelerate, innovation thrives, and every voice is valued. Our high-performance culture, driven by our values and continuous knowledge exchange, enables team members to reach their full potential while collaborating with industry leaders to solve complex challenges. Join us in co-creating the future by building technology that transforms software development worldwide.

*Fortune 500® is a registered trademark of Fortune Media IP Limited, used under license. Claim based on GitLab data. Fortune 100 refers to the top 20% ranked companies in the 2025 Fortune 500 list, published in June 2025. Fortune and Fortune Media IP Limited are not affiliated with, and do not endorse products or services of GitLab.

As an Executive Assistant, you will provide crucial support to the VP of Business Systems, VP of Support, and VP of Data, enabling them to concentrate on high-impact activities. This role enhances leverage by structuring fast-paced priorities, managing essential logistics, and ensuring information, next steps, and follow-through remain on track within a dynamic, all-remote setting. You will collaborate closely with these three executives and a wider network of Executive Assistants across GitLab.

This position is ideal for individuals who excel at transforming ambiguity into clarity, utilizing tools and systems to advance work, and proactively anticipating needs. In your initial year, you will establish strong working relationships, implement reliable operating rhythms for each executive, and refine calendar management, travel coordination, reporting, meeting planning, recruiting coordination, and team logistics. You will also leverage AI tools to streamline routine tasks and improve information synthesis, empowering VPs to make faster, more informed decisions.

• Support the VP of Business Systems, VP of Support, and VP of Data with scheduling, logistics, communication, and daily execution to ensure priorities are met and follow-through is clear.
• Manage complex calendars by evaluating requests, prioritizing meetings, proactively resolving scheduling conflicts, recommending trade-offs, ensuring adequate breaks, and aligning schedules with GitLab's meeting norms to protect time for high-impact work.
• Prepare comprehensive agendas from high-level meeting descriptions and associated materials, ensuring leaders are well-prepared for internal and external meetings with the necessary context and decision points.
• Maintain consistent communication cadences with both leaders, proactively flagging items requiring review, decisions, or escalation to ensure timely surfacing of urgent issues.
• Track updates from direct reports, functional peers, and cross-functional partners to provide leaders with clear visibility into progress, dependencies, and upcoming deliverables.
• Coordinate travel arrangements, including flights, ground transportation, hotel bookings, visa applications, security requirements, and supporting documentation, ensuring accuracy and readiness.
• Process expense reports, monitor reimbursements, and manage administrative workflows accurately and promptly to maintain current and compliant expenses.
• Collaborate with People Operations, IT, Security, recruiting teams, and other Executive Assistants to support onboarding, interview scheduling, team meetings, onsite events, and coverage within the EBA community, ensuring smooth team operations.

• Proven experience supporting senior leaders with intricate calendars, travel, expenses, and managing shifting priorities across multiple workstreams.
• Experience working within a technology industry environment.
• Demonstrated ability to anticipate needs, identify potential risks early, and work independently in a fast-paced, all-remote, and rapidly evolving company.
• Proficiency in handling sensitive and confidential information while maintaining accurate schedules, documentation, and administrative processes.
• Excellent written and verbal communication skills in English, with the ability to engage effectively with internal and external stakeholders.
• Proficiency with tools such as Google Workspace, Slack, Zoom, Navan, Reclaim.ai (optional), and similar administrative or expense management platforms.
• Capability to synthesize information from diverse sources into actionable agendas, summaries, trackers, and preparatory materials for leadership decision-making.
• Experience in cross-functional collaboration and working with individuals from varied backgrounds; transferable experience from administrative support, project coordination, or related operational roles is also valued.

Our team operates across GitLab's Business Systems, Support, and Data functions. You will work closely with senior leadership, their direct teams, and our extensive network of Executive Assistants who collaborate asynchronously across different regions to ensure seamless operations in an all-remote setting. We emphasize clear communication, strong prioritization skills, and dependable follow-through to support fast-paced work and cross-functional coordination throughout GitLab.

• Comprehensive benefits package to support your health, finances, and overall well-being.
• Flexible Paid Time Off (PTO) policy.
• Access to Team Member Resource Groups (TMRGs).
• Equity Compensation and Employee Stock Purchase Plan (ESPP).
• A Growth and Development Fund for professional advancement.
• Generous Parental Leave benefits.
• Home office support to ensure a productive remote work environment.

We encourage applications from candidates with diverse experience levels; not all listed qualifications are mandatory. Studies indicate that individuals from underrepresented groups may hesitate to apply if they don't meet every requirement. If this role excites you, please apply, and allow our recruiters to evaluate your candidacy.

The specified base salary range is applicable to residents of the United States only and reflects the role's base salary rate across various US locations. Grade level and salary ranges are determined through interviews and a comprehensive review of the applicant's education, experience, knowledge, skills, abilities, internal equity, market data, and geographic location. This range excludes bonuses, equity, or other benefits. Sales roles may also be eligible for incentive pay. Please refer to our benefits and equity information for more details.

GitLab hires globally, with all roles being remote. Some positions may have specific location-based eligibility criteria, which our Talent Acquisition team can clarify during the recruitment process.

Please review our Recruitment Privacy Policy, as your privacy is important to us.

GitLab is committed to being an equal opportunity workplace and an affirmative action employer. Our recruitment, employment, career development, advancement, promotion, and retirement policies are based solely on merit, irrespective of race, color, religion, ancestry, sex (including pregnancy, lactation, sexual orientation, gender identity, or gender expression), national origin, age, citizenship, marital status, mental or physical disability, genetic information (including family medical history), discharge status from the military, protected veteran status, or any other legally protected characteristic. Discrimination or harassment based on these characteristics will not be tolerated. Refer to GitLab’s EEO Policy and “EEO is the Law” for more information. Accommodations for disabilities or special needs can be requested during the recruiting process.