Document Controller

Company overview

Kling Consult International GmbH and Co KG - Architectural Design & Engineering is an established architectural and engineering consultancy based in Germany. The firm was founded in 1954 and opened its first overseas office in Dubai, UAE in 2004. Since then, it has built a strong presence across the Middle East and Asia.

Role summary

This is a full-time, on-site position in Dubai that follows a 6-day work week. The selected candidate will take ownership of the company’s document control function, keeping important records accurate, compliant, organized, and easy to retrieve.

Key duties

• Create, improve, and keep document control processes and systems up to date.
• Handle documents throughout their full life cycle, from drafting and review to approval, distribution, and archiving.
• Make sure records are correctly labeled, stored, and simple to locate when needed.
• Work with different teams to collect, sort, and manage documentation.
• Carry out routine checks to confirm that documents are complete and accurate.
• Maintain revision history and version tracking for controlled documents.
• Guide employees on document control workflows and good practices.
• Prepare reports covering document status, compliance, and other relevant tracking data.
• Support the rollout and upkeep of quality management systems.
• Ensure document handling follows applicable industry rules and company standards.

Qualifications and experience

The role calls for a bachelor’s degree in Business Administration, Information Management, or a similar discipline, along with 5 years of experience in document control or a closely related role, ideally within a corporate setting. Strong familiarity with document management platforms and Microsoft Office applications is needed. Hands-on experience with DMSS tools such as Aconex and Tijori is considered an advantage. Candidates should also bring solid knowledge of database handling, filing, archiving, quality control procedures, and data entry.

Skills and competencies

Success in this role requires excellent attention to detail, strong organization, analytical thinking, problem-solving ability, clear communication, and good interpersonal skills. You should be able to work independently as well as collaboratively, manage time well, and prioritize tasks effectively. Knowledge of document control regulations and standards is also important, and professional certifications in document management systems are preferred.

Additional information

This position is a full-time on-site role in Dubai, UAE and follows a 6-day working week.