Junior Document Controller

About GagaMuller

GagaMuller is a project management consultancy with specialist teams in project management, cost management, and digital services for owner organisations in the construction sector. The company has experience supporting global technology leaders and data centre developers, combining local knowledge with international standards to deliver work on schedule, within budget, and to a high standard. Its wider mission is to help people and organisations build with data.

Role Overview

GagaMuller is hiring a Junior Document Controller to support project teams with document handling, information flow, and digital records management. This entry-level position is suited to a recent graduate who wants to develop a career in information management and digital project delivery within a fast-growing consultancy. The role provides strong exposure to major construction, data centre, and infrastructure projects across Ireland and Europe, along with mentorship and practical responsibility.

Responsibilities

• Help manage and maintain Common Data Environment document systems.
• Upload, circulate, and monitor project documents in line with project procedures.
• Support the setup and upkeep of SharePoint and other project information platforms.
• Assist with Construction Submittal Register activities under supervision.
• Keep document registers accurate, organised, and current throughout the project.
• Coordinate with stakeholders to support submissions, reviews, and approval workflows.
• Help communicate information lifecycle requirements and review procedures to project teams.
• Assist in preparing and sharing project information across multiple disciplines.
• Support training on CDE platforms and document control processes.
• Encourage clear communication and collaboration between project teams.
• Apply naming standards and document control rules consistently.
• Support checks against project information procedures and ISO 19650 requirements.
• Monitor workflows so information is reviewed and approved on time.
• Escalate document control issues or risks to the senior Document Controller when needed.
• Maintain version control, tracking, and audit trail accuracy across project systems.
• Update registers, trackers, and reporting dashboards.
• Assist with reporting on document control and information management activity.
• Help prepare project reports related to information control.
• Support handover documentation and digital project record preparation.
• Ensure records are stored and maintained in line with project and client requirements.
• Work closely with project controls, design, construction, and commissioning teams.
• Help integrate digital workflows and information management processes across project activities.
• Contribute ideas that improve document control and digital delivery methods.
• Take a proactive, solution-oriented approach to project information management.
• Support the senior Document Controller with day-to-day delivery tasks.

Requirements

• A degree or suitable qualification in Construction Management, Engineering, Information Management, Business Administration, or a related field.
• Strong verbal, written, and organisational ability.
• Comfort using Microsoft Office tools, including SharePoint and Teams.
• Basic familiarity with document management practices and digital information workflows.
• Knowledge of BIM standards and ISO 19650 principles is an advantage.
• 0 to 1 year of experience in document control, construction administration, or a similar area.
• Recent graduates are encouraged to apply.
• Previous exposure to document management in construction, infrastructure, or professional services is helpful.
• Experience with SharePoint or comparable document management platforms is desirable.
• Strong multitasking and organisation skills in a busy project setting.
• Willingness to learn and grow in a digital project delivery team.

Working Arrangements

This is a permanent, full-time role based in Dublin, Ireland, with a mix of office and remote working. Occasional travel to project sites or client offices may be needed. Travel support is provided in line with company policy where applicable.

Benefits

• Comprehensive healthcare cover.
• Employer pension contribution.
• Competitive annual leave and support for work-life balance.
• Modern technology and hardware provided.
• Social and fitness activities to support employee well-being.
• Collaborative workplace culture with open communication.
• Mentoring and professional development support.

Additional Information

The company is looking for someone who can grow with the team, contribute to digital innovation, and support the delivery of major projects. The role emphasises teamwork, trusted relationships, and continuous learning.