Executive Assistant

About the Role

An established Life Sciences organisation is hiring a permanent Executive Assistant to support its Chief Scientific Officer. The position is designed to help the CSO stay focused on strategic priorities by taking ownership of a broad mix of administrative and coordination tasks, requiring excellent organisation, prioritisation and the ability to manage multiple demands at once.

This is a full-time hybrid role based between central London, Stevenage in Hertfordshire, and home working. The weekly split is 2 days in the central London office, 1 day in Stevenage, and 2 days working remotely. Applicants should have recent experience in the Life Sciences or scientific environment.

Key Responsibilities

• Manage the CSO’s diary and calendar in a proactive and detail-focused manner.
• Oversee the CSO’s email inbox, including setting up a clear triage process.
• Serve as the main point of contact for enquiries, handling them accurately and resolving issues to keep day-to-day operations running smoothly.
• Arrange all logistics for internal and external meetings, including room setup, hospitality and welcoming visitors.
• Organise business travel end to end, covering transport, accommodation, itineraries and expense tracking.
• Capture meeting minutes, monitor action points and support timely completion of tasks and projects.
• Act as a liaison between the CSO and internal/external stakeholders, building effective working relationships.
• Keep the CSO updated on upcoming commitments and anticipate needs ahead of meetings and events.
• Work closely with other EAs and PAs across the organisation, sharing best practice, providing cover and offering support when needed.
• Take on additional projects and responsibilities as required, with a flexible and proactive approach.
• Mentor a PA/Administrator within the admin support team.

Requirements

• Substantial experience working as an Executive Assistant at senior level.
• Recent or current background in Life Sciences or a scientific sector.
• Advanced Microsoft Office capability.
• Strong organisational ability and the confidence to prioritise competing demands.
• Clear verbal and written communication skills.
• Comfortable working under pressure while managing deadlines.
• Good troubleshooting and problem-solving skills.
• Energetic, highly proactive and self-driven approach.

Benefits

• Competitive salary.
• Flexible benefits package.
• 31 days of annual leave plus bank holidays.
• Pension scheme.
• Life assurance cover.
• Annual bonus.
• Private healthcare.

Equal Opportunity

The employer is committed to building a diverse and inclusive workplace.