Project Administrator

About the Role

This position provides hands-on administrative support to project activities, with a focus on keeping documentation, approvals, correspondence, and submission processes organized and moving forward. The role also involves coordinating with clients, stakeholders, and internal teams to help ensure projects progress smoothly and on schedule.

Key Responsibilities

• Manage project files, records, correspondence, and document control systems.
• Prepare, submit, and monitor project paperwork and approval packages.
• Support the preparation and processing of invoices along with the required supporting documents.
• Arrange site access permissions, gate passes, permits, and related authorizations.
• Communicate with client contacts and other stakeholders on documentation and approval matters.
• Follow up on approvals, permits, and official requests to help close items within expected timelines.
• Draft letters, reports, meeting notes, and other administrative materials.
• Keep accurate records of submissions, approvals, and ongoing correspondence.
• Assist with travel planning, meeting coordination, and other logistical needs as required.
• Provide general administrative support to the project management team.
• Work in line with company procedures and project-specific requirements.
• Take on additional administrative tasks as assigned.

Requirements

• A diploma or bachelor’s degree in business administration, management, or a related discipline is preferred.
• 0 to 3 years of experience in administration or project support is expected.
• Strong verbal and written communication skills in both Arabic and English are needed.
• Comfort using Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint.
• Ability to interact professionally with clients and external stakeholders.
• Capability to work independently while handling several tasks at once.
• A valid Saudi driving license is preferred.
• Experience in industrial, infrastructure, utilities, or other large-scale project environments is an advantage.

Additional Information

This opportunity is open to Saudi nationals only.

The position is site-based in Durmah and Rumah, within the Riyadh region.

Employment Details

This is a full-time, onsite role.