Onboarding Specialist - US Staffing

Role OverviewTrident Consulting is looking for an experienced Onboarding Specialist focused on U.S. staffing to join its teams in Coimbatore and Chennai. This is an on-site, full-time position supporting consultant onboarding, MSP workflows, compliance, background verification coordination, and payroll support.About Trident ConsultingTrident Consulting is a fast-growing U.S.-based IT staffing and solutions company that is women- and minority-owned. The firm supports Fortune 500 clients across multiple industries and operates globally. It is also an award-winning staffing and consulting organization headquartered in San Ramon, California, with a presence since 2005. The company works on contract, contract-to-hire, and direct hire roles across technology, engineering, business operations, and professional services.What You Will DoOversee the complete onboarding journey for consultants hired through MSP programs as well as direct client staffing assignments.Manage MSP onboarding tasks, including working within VMS/MSP portals, preparing client paperwork, ensuring onboarding compliance, and getting consultants ready to start.Work directly with background verification partners to initiate screenings, share and verify documents, monitor status updates, resolve issues, and escalate delays when required.Act as the main contact for BGV vendors, ensuring smooth coordination among consultants, MSP teams, verification partners, and other stakeholders.Follow up consistently on background verification progress with consultants, vendors, MSPs, and other partners to avoid delays in onboarding.Partner with U.S. payroll and finance teams to complete payroll setup accurately and on time for placed consultants.Ensure onboarding activities comply with client and MSP rules, federal and state labor laws, immigration and work authorization requirements, and internal onboarding policies.Collect, review, and store all relevant consultant documents such as offer letters, I-9 and work authorization records, client-specific forms, and onboarding packets.Coordinate between recruiters, consultants, MSPs, vendors, payroll teams, BGV firms, and client representatives as the central communication point.Monitor join dates, onboarding progress, and milestone completion while keeping trackers and status reports accurate and current.Support audits and maintain thorough records for onboarding and compliance purposes.RequirementsAt least 5 years of experience in U.S. staffing, with MSP/VMS onboarding experience strongly preferred.Hands-on experience managing client and MSP onboarding for placed consultants rather than internal HR hiring.Direct experience coordinating with background verification companies for screening, follow-up, and completion tracking.Good working knowledge of consultant onboarding, documentation, payroll coordination, and compliance handling.Strong written and verbal communication, organization, and stakeholder management skills.Comfortable working in a fast-moving environment with strict deadlines.Knowledge of U.S. labor regulations, immigration and work authorization requirements, and client onboarding standards is an advantage.Added requirement from the recruiter: 1+ year of experience in hiring and 1+ year of experience in payroll administration.Why This Role Stands OutOpportunity to contribute to a rapidly expanding global staffing business.Exposure to high-profile U.S. clients, including Fortune 500 organizations.Room for professional growth and advancement within the company.Work culture described as collaborative, inclusive, and performance-focused.Chance to play an important role in MSP onboarding, BGV coordination, compliance, and consultant success.Company SnapshotTrident Consulting is based in San Ramon, CA and has been partnering with Fortune 500 and fast-growing companies since 2005. Its recruiting practice supports a broad range of functions including IT, data and analytics, cloud, cybersecurity, finance and accounting, HR, operations, and other specialized areas.