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Role overview

Reflex Media, Inc. is hiring an HR Coordinator to support the HR function in Las Vegas, Nevada. This role sits in the HR department and reports to the Director of Business Operations. The posted salary range is $55,000 to $70,000 per year.

The company describes Seeking as a leading luxury dating brand for ambitious people who know what they want. The HR team is portrayed as a fast-moving, highly organized group that values execution, precision, and accountability. This position is intended to keep day-to-day HR operations running smoothly and to help create a strong employee and candidate experience.

What the role involves

The HR Coordinator serves as a central operations contact for recruiting coordination, onboarding, employee experience, HR administration, and benefits support. The position is responsible for making sure administrative details are handled promptly, communication stays clear, and new employees feel supported from the moment they accept an offer through their early weeks on the job.

Candidate scheduling and recruiting support

Manage interview scheduling and related logistics across hiring managers, interviewers, and candidates with efficiency and accuracy.
Keep candidates informed with timely, professional communication throughout the hiring process.
Work alongside the Senior Talent Partner to support active searches and help maintain recruiting momentum.
Update the applicant tracking system with accurate records so the hiring team always has current information.
Post open positions to job boards and the careers page, then remove listings once roles are filled.
Start and monitor background checks and pre-employment screening for candidates in the final stages of hiring, following up until completion.

Onboarding and new hire support

Handle pre-start coordination for each new hire, including answering questions and arranging onboarding meetings.
Partner with hiring managers to prepare a structured first-day agenda for every new employee.
Organize new hire check-ins to help employees settle in and understand what comes next.
Support technical setup with IT so new hires have the required access and understand the systems they need.
Coordinate product onboarding so employees create a Seeking profile and learn the platform they will support.
Gather and verify I-9 documentation and keep compliance records aligned with legal requirements.
Collect and store training completion certificates and keep completion tracking accurate.

Swag and welcome experience

Run the onboarding swag program from start to finish, including sourcing, assembling, and managing welcome packages based on employee level.
Research new branded items that fit the company’s culture and brand standards.
Maintain vendor relationships, inventory, and ordering schedules so welcome packages are always ready for incoming hires.
Coordinate personalization, packaging, and shipping so gifts arrive on or before the employee’s start date.
Track spending and inventory, and recommend updates when the program needs to be refreshed.

Employee experience, events, and culture

Support culture initiatives, team activities, and employee appreciation efforts.
Help plan HR events from concept through execution, including scheduling, vendor coordination, materials, and setup.
Contribute ideas and enthusiasm to programs that strengthen connection to the company and to colleagues.
Coordinate logistics for training programs and learning events, including communications, attendance, and materials.
Support the Training & Development Partner with administrative tasks related to learning initiatives.
Assist the Senior Talent Partner with college recruiting activities.

HR administration and operations

Maintain employee files and records in line with company standards and applicable requirements.
Process HRIS changes such as new hires, terminations, job changes, and other employee data updates quickly and accurately.
Support policy administration and help employees access current HR documents and resources.
Assist with offboarding coordination so exits are organized and complete.
Help draft and distribute internal HR communications when needed.

Benefits administration

Serve as a first contact for employee benefits questions and guide employees to the right resources.
Support benefits enrollment for new hires and during open enrollment, coordinating with providers and meeting deadlines.
Keep benefits records accurate and identify discrepancies or updates that need HR or provider follow-up.

What success looks like

Success in this role means interviews are arranged quickly, candidates understand each step of the process, new hires receive a prepared first day and a thoughtful welcome, and HR administration is handled without constant follow-up. It also means records stay accurate, events run smoothly, employees feel the culture from day one, and leadership can rely on the coordinator to keep logistics under control.

Experience and education

The ideal candidate has at least 2 years of experience in an HR coordinator, recruiting coordinator, or people operations role. Experience with HRIS tools, applicant tracking systems, and scheduling software is required, along with exposure to both HR operations and talent acquisition support. A bachelor’s degree in Human Resources, Business Administration, Psychology, Communications, or a related field is preferred by the role description.

Skills and working style

This role calls for someone who is highly organized, communicates clearly in writing and speaking, adapts quickly to new technology, handles confidential information with care, and balances accuracy with speed. The company is looking for someone who takes ownership, acts ahead of deadlines, works well in a team, brings energy to culture-building efforts, and thrives in a fast-paced environment with high standards.

Additional notes

This is a confidential HR-team opportunity based in Las Vegas, NV. The posting does not include details about openings, application deadlines, perks, or start date requirements beyond the information listed above.

Reflex Media / Seeking | HR team | Confidential

HR Coordinator

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