Executive Assistant to CEO

About the Company

Vālenz Health is a healthcare platform built to make the system simpler for employers, payers, providers, and members. The organization focuses on lowering costs, improving outcomes, and creating a better overall healthcare experience. By combining integrated solutions with early and ongoing engagement across the patient journey, the company supports care navigation, payment integrity, plan performance, and provider verification. It also reports a 99% client retention rate and aims to deliver healthcare that is smarter, faster, more effective, and more transparent.

Role Overview

The Executive Assistant will act as a dependable partner to the CEO, keeping priorities organized, communication moving, and executive work running smoothly. This position requires a highly proactive professional who can anticipate needs, manage shifting demands, solve issues independently, and bring order to complex workflows. The role also supports coordination across leadership priorities and contributes to the effectiveness of the executive team.

Along with direct CEO support, this person will also manage day-to-day office operations for the executive office in Dallas, Texas. The role involves calendar coordination, travel planning, meeting support, special projects, and helping maintain a positive experience for employees, leaders, guests, and outside partners.

Executive Support

• Own and fine-tune the CEO’s schedule so time is allocated effectively across competing priorities.
• Arrange travel plans, including flights, hotels, transport, and related meeting details.
• Draft, polish, and organize presentations, correspondence, reports, and other executive documents.
• Act as a key contact for the CEO by reviewing incoming requests and routing them to the right people.
• Handle sensitive information with a high degree of professionalism and discretion.
• Organize executive leadership meetings, senior leadership meetings, board-related sessions, and strategic planning discussions.
• Set agendas, assemble materials, capture action items, and ensure follow-up on deliverables.
• Support executive communications and track follow-through on priorities and commitments.
• Research topics, collect background information, and build briefing documents for decision-making.

Office Operations & Coordination

• Serve as the main onsite contact for office operations and facilities-related needs.
• Coordinate logistics for executive and senior leadership meetings held in the Dallas office.
• Maintain relationships with vendors, service providers, and building management.
• Oversee office supplies, equipment readiness, meeting spaces, and general workplace support.
• Help plan internal events, leadership offsites, and employee gatherings.
• Work with internal teams to maintain a professional and welcoming office environment.

Strategic & Administrative Support

• Monitor action items and help keep leadership initiatives moving forward.
• Assist with special projects tied to business goals and organizational priorities.
• Look for ways to improve administrative workflows, communication, and operational efficiency.
• Provide support to other executives or cross-functional teams when needed.

Additional Information

Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential duties of the role.

Work Location & Conditions

• This is a hybrid position with a few in-office days each week at the Dallas, TX office near the Uptown/Downtown line.
• A dependable internet connection is required.
• The role requires compliance with company security practices, including VPN use, secure passwords, and approved devices/software.
• Candidates must be based in the United States and able to work in a way that complies with company policies, including HIPAA requirements.
• Travel is limited and may occur up to once per quarter for conferences and meetings.

Benefits

• Company-sponsored medical, dental, and vision coverage with generous subsidy, plus access to services through Healthcare Blue Book and KISx Card.
• HSA, FSA, and DCFSA account options.
• 401(k) plan with company match and immediate vesting.
• Flexible work arrangement.
• Generous paid time off, including vacation, sick leave, and paid holidays.
• Employee Assistance Program with counseling, referrals, and other support services.
• Paid maternity and paternity leave.
• Pet insurance.
• Employee discounts on phone plans, car rentals, and computers.
• Paid time off for community and philanthropic volunteering.

Equal Opportunity

The company emphasizes inclusion and states that employment decisions are based on business needs, job requirements, and individual qualifications. It maintains a workplace free of discrimination and harassment and does not discriminate on the basis of race, color, religion or belief, national, ethnic, or social origin, sex, pregnancy, age, disability, HIV status, sexual orientation, gender identity or expression, marital or partnership status, military service, family medical or genetic history, parental status, or any other legally protected status.