Executive Assistant

Company Overview

Pivot Security is an expanding provider of physical security and security hardware solutions, supporting organizations in safeguarding people, property, and operations through dependable, modern technology. The company is growing quickly and values team members who are detail-focused, adaptable, and eager to contribute to an evolving business environment.

Role Summary

Pivot Security is hiring a proactive and highly organized Executive Assistant to partner with the leadership team and help ensure office workflows stay efficient. This Toronto/GTA-based hybrid position suits someone who enjoys handling varied tasks, balancing changing priorities, and acting as a reliable support resource for a fast-moving leadership group.

Key Duties

• Maintain and organize leadership calendars, including scheduling meetings and managing appointments.
• Arrange business travel and meeting logistics as needed.
• Draft, prepare, and manage correspondence, reports, and related documents.
• Act as a central communication link between leaders, internal staff, and outside partners.
• Assist with daily office administration, such as supply ordering and vendor coordination.
• Support the planning and execution of internal team events.
• Help keep office operations running smoothly while adapting to shifting priorities.

Experience and Qualifications

• 1 to 2 years of experience in an Executive Assistant, Administrative Assistant, or similar support position.
• Well-developed organizational abilities and the capacity to handle several tasks and deadlines at once.
• Strong spoken and written communication skills.
• Proficiency with Microsoft Office tools such as Outlook, Word, Excel, and PowerPoint, or experience with Google Workspace.
• Professional judgment and the ability to manage sensitive or confidential information carefully.
• Strong troubleshooting skills and a proactive approach to anticipating needs.
• Comfort working in a hybrid setup, with time split between home and the Toronto/GTA office.
• Self-directed, flexible, and comfortable in a fast-paced company environment.
• Post-secondary education in Business Administration, Office Administration, or a related discipline is considered an advantage.

Additional Information

This position is best suited to someone early in their career who is motivated to learn, take initiative, and grow with a company operating in the security sector.