Digital Project Coordinator

Role overview

This position sits within the Digital and Data Services team and supports a multi-disciplinary project group delivering digital, data, and IT change across the Trust. The post is focused on providing organised, dependable, high-quality project coordination throughout the full lifecycle of each project so that delivery is efficient, effective, and aligned to agreed plans and timelines.

The coordinator will help make sure project milestones are achieved on schedule, relevant colleagues are engaged at the right stages, and key information is captured, checked, and shared clearly. The role also requires regular preparation of reports, minutes, briefing papers, and other project documents to keep workstreams moving smoothly.

This is a Trust-wide role requiring work across all sites. It calls for a confidential, adaptable, self-starting approach and the ability to remain effective when priorities shift or deadlines are tight.

Key responsibilities

• Partner with project managers to ensure project activities are delivered within the agreed timetable and according to the project plan.
• Maintain accurate project governance records and reporting tools, including RAID logs and highlight reports, ensuring all relevant details are captured and kept current.
• Prepare and update project documents such as Project Initiation Documents, plans, Terms of Reference, testing scripts, and options papers.
• Track progress, risks, and issues, then provide timely updates to stakeholders.
• Set up meetings, draft agendas, and record minutes and actions.
• Arrange system demonstrations and ensure appropriate end users from internal and external groups attend.
• Document current workflows and operating procedures, convert them into maps or flowcharts, and confirm user requirements throughout the project process.
• Capture post-implementation optimisation needs, record issues, and support the tracking of improvements through to implementation and monitoring.
• Help develop training materials and support training delivery while helping evaluate its effectiveness.
• Assist project managers with scheduling and coordinating multiple live projects at the same time.

Requirements

• Ability to support projects across the whole delivery lifecycle in a structured and organised way.
• Strong attention to detail when managing project controls, reports, and documentation.
• Good communication skills for coordinating stakeholders, taking minutes, and preparing briefing materials.
• Comfort working with confidential information and handling sensitive project data appropriately.
• Flexible, proactive, and able to work under pressure to deadlines.
• Experience or capability in process mapping, requirement validation, and supporting testing or training activities is important for this role.

Additional information

If you are applying for an internal secondment, you should discuss it with your line manager and obtain their support before submitting an application. Please note that release from your substantive post cannot be guaranteed, so approval should be sought in advance.

The closing date for applications is 02 July 2026 and the interview date is 16 July 2026.

For informal questions or further guidance, contact the Recruitment Team or speak with Jessica Salloway, Senior Project Manager, on 01332 340131 or by email at uhdb.digitalprojectsteam@nhs.net.

Organisation values and working environment

The Trust describes itself as a community-focused organisation committed to supporting patients, staff, and local partners to achieve better health outcomes. Its ways of working are guided by the values of Compassion, Openness, and Excellence, with associated behaviours embedded across the organisation.

What the Trust offers

• Opportunities for professional development and leadership growth.
• Ongoing support from application through onboarding and beyond.
• Staff benefits such as an employee assistance programme, discounted gym membership, onsite fitness classes, and car schemes.

Trust highlights

• On average, the organisation manages 4,810 outpatient appointments each day.
• Its Trauma & Orthopaedic outpatient service is the 4th busiest in England, seeing an average of 2,077 patients per week.
• Across the network, around 1,115 patients are seen in A&E every day, making it the 3rd largest in the country by that measure.
• The hospitals admit an average of 195 emergency patients per day.
• Nearly 33,700 planned surgical operations were carried out last year across 57 operating theatres.
• It is one of only 7 Trusts nationally with more than 50 operating theatres.
• More than 140 elective procedures are completed each working day.
• The Trust is a research-active university hospital with a broad range of clinical trials and research opportunities for staff.