Procurement Executive

Role overview

This position supports day-to-day procurement operations for a hospital environment. The role covers sourcing, quotation and tender management, contract administration, and coordination with internal stakeholders to secure medical consumables, supplies, equipment, and services in a timely and cost-conscious way while staying aligned with hospital procurement policies.

Key responsibilities

• Handle the full procurement cycle for medical consumables, general supplies, equipment, and services, from sourcing and evaluation through award and contracting, in line with procurement policies and procedures.
• Work with departments to build purchasing plans based on approved capital and operating budgets.
• Partner with user teams to define specifications, scope, and service requirements for RFQs and ITTs.
• Advise departments on the most suitable procurement method and sourcing strategy.
• Post RFQs and ITTs on e-procurement systems, run briefings, and support site visits or show rounds when needed.
• Consolidate bids and quotations into price comparison tables for review by the relevant department.
• Set up evaluation committees and assessment criteria with user departments; support vendor presentations, product trials, sampling, and price-quality evaluations.
• Negotiate with suppliers to secure savings or avoid unnecessary cost increases.
• Prepare approval papers for the approving authority, ensuring compliance with procurement requirements.
• Issue letters of award and contracts to successful vendors.
• Coordinate with users to create purchase requisitions and generate purchase orders in the enterprise system.
• Work with users, Finance, Store, and vendors on invoices and delivery timelines.
• Conduct procurement roadshows to explain processes and share updates with internal users.
• Support inventory control by checking par levels and arranging stock replenishment.
• Coordinate bulk contract matters with ALPS.
• Track blanket orders and work with the store team on delivery schedules.
• Support process and system improvement initiatives within procurement.
• Review pending purchase orders with users to close them in a timely manner.
• Keep purchase records current to meet audit requirements.
• Assist with procurement projects as needed.
• Carry out other duties assigned by the supervisor.

Requirements

• A degree in Business Administration or Supply Chain Management.
• At least 3 years of relevant procurement experience.
• Comfortable using Microsoft Office and the SAP Materials Management module.
• Strong negotiation and business writing abilities.
• Highly organised, careful with details, and resourceful.
• Able to work well on your own and also contribute effectively as part of a team.

Additional information

This is a full-time, onsite role based in Singapore. The position focuses on hospital procurement operations and includes regular coordination with internal departments, finance, stores, vendors, and procurement partners.

Working style

The role involves managing multiple procurement workflows, balancing deadlines, supporting audits, and responding to ad-hoc operational needs as assigned.