Complex Purchasing Manager

Role Overview

This position is responsible for overseeing purchasing activities, including ordering, receiving, storing, distributing, and paying for items in line with established procedures. The role also involves building and maintaining an approved supplier list across all purchasing categories.

Candidate Profile

The preferred background is a 4-year bachelor’s degree in Finance and Accounting or a related discipline. A minimum of 2 years of experience in purchasing or a closely related area is also acceptable.

Key Responsibilities

• Prepare accurate reports, presentations, and other outputs within required timelines.
• Collect, classify, compute, cross-check, audit, and validate information or records as needed.
• Make sure sanitation standards are followed.
• Support the Executive Chef with food, beverage, and other controllable purchasing to help maintain quality and profitability.
• Place food and beverage orders according to business demand.
• Help manage food and controllable costs within or below budgeted targets.
• Apply first-in, first-out rotation rules for all storeroom items.
• Maintain sanitation and safety standards in line with brand requirements.
• Protect the security of food and beverage storeroom assets through proper safeguards.
• Work with storeroom staff and kitchen leadership to minimize inventory through item usage controls.
• Coordinate with kitchen teams, restaurant management, and suppliers so deliveries arrive in time for production needs.
• Verify invoices against deliveries to confirm quantity, quality, weight, and specifications.
• Use existing software to calculate daily and period-end food and beverage costs.
• Maintain inventory records, including correct stock levels, date tracking, rotation, and requisitions.
• Complete administrative duties on time, including C-7s, menu costing, and general office work.
• Carry out period-end inventory as per Food and Beverage and Accounting SOPs.
• Compute food and beverage inventory values.
• Escalate pricing and product availability concerns to the F&B Director and Executive Chef.
• Ensure all standard operating procedures are followed by employees.
• Receive and examine all incoming deliveries.
• Maintain accurate controllable logs and beverage perpetual records.
• Ensure invoices are handled correctly and bookkeeping procedures are properly followed.
• Apply accounting knowledge to purchasing work and daily operations.
• Use computer systems to enter data, configure functions, process information, and support operational tasks.
• Assess compliance with laws, regulations, and standards using relevant information and judgment.
• Stay current with technical updates and apply new knowledge on the job.
• Lead, influence, and support others with strong communication, integrity, and sound financial judgment.
• Handle disciplinary matters promptly and consistently.
• Ensure performance reviews for supervisors and non-management employees are completed on schedule.
• Submit reports within deadlines.
• Record profits and losses accurately.
• Meet or exceed performance, budget, and team objectives.
• Set priorities and organize work to achieve goals efficiently.
• Monitor applicable taxes to ensure they are current, collected, or accrued.
• Share information with supervisors, peers, and subordinates through calls, written communication, email, or in person.
• Analyze information, assess outcomes, and select practical solutions to problems.
• Coordinate closely with kitchen staff, vendors, and the Executive Chef.
• Use existing systems to post invoices and update items and costs.
• Attend relevant meetings and contribute as needed.
• Provide support and guidance to other units on accounting, budgeting, and financial control practices.
• Keep executives, peers, and team members informed in a timely way.
• Coordinate assigned accounting work and projects.
• Support and follow up on audits across all property operations areas.
• Follow all applicable federal and state operational laws.
• Produce accurate and timely reports and presentations.
• Review and interpret data to determine the best solutions.
• Balance ledgers.
• Work with operations teams on strategy execution aligned with the brand business plan.
• Review comment cards, guest satisfaction data, and related information to identify improvement areas.
• Assess whether departments are meeting service expectations and share feedback.
• Join property walk-throughs to check maintenance conditions and preventive maintenance practices.
• Tour the building regularly and speak with employees and guests to understand needs and opportunities.
• Review feedback and guest satisfaction results with leadership and support corrective action.
• Help implement sustainable processes and systems that support strategy execution.
• Review reports and financial statements to measure operating performance against budget.
• Communicate departmental goals clearly and consistently to drive results.
• Provide responsive, approachable, and professional service to customers and guests.
• Take a proactive approach to customer and guest concerns.
• Maintain professionalism and courtesy at all times.
• Respond quickly to customer service requests.
• Ensure team members meet or exceed hospitality standards.
• Support annual quality audits.
• Review financial statements, sales data, activity reports, and other performance information to assess productivity and identify cost reduction opportunities.
• Implement the property emergency plan.
• Maintain a safe workplace in compliance with OSHA/MSDS requirements.
• Support and sustain accident prevention programs.
• Follow property-specific recovery plans.
• Demonstrate confidence, energy, and enthusiasm.
• Manage conflict within groups or between individuals.
• Use effective time management and organizational skills.
• Present ideas, expectations, and information in a clear, structured manner.
• Apply structured problem-solving methods for decisions and follow-up.
• Make calls when required.

Work Details

This is a full-time management role based in Lusail, Qatar. The role is not remote and is tied to property operations.

Equal Opportunity Statement

The employer is committed to fair hiring and welcomes applicants from all backgrounds. Employment decisions are made without discrimination on protected characteristics, including disability and veteran status, where applicable.

About the Brand

The brand is known for an elegant travel experience shaped by European-inspired hospitality. It serves curious, creative, and cosmopolitan guests who value cultural connection, memorable service, and experiences that encourage them to enjoy the destination and the good life.