Project Coordinator

About Premier Press

Premier Press is a large-scale creative production organization on the West Coast that partners with well-known brands across the globe. The company is looking for someone who takes initiative, pays close attention to detail, and is eager to learn in a fast-moving, expanding environment.

Recognition:

• PPAI Greatest Companies to Work For 2025
• 16 Print Excellence Awards in 2026
• 12 Print Excellence Awards in 2025
• 11 Print Excellence Awards in 2024

Mission

The company aims to bring structure to creative production and distribution so brands can be brought to life more easily.

Vision

The vision is to help build a world without uninspiring marketing.

Values

• Go beyond expectations
• Find new approaches and ideas
• Respect ourselves, one another, and the community
• Deliver an excellent client experience

Role Overview

This full-time, exempt Project Coordinator role supports Account Directors and Project Managers by handling daily coordination, keeping timelines organized, and ensuring work progresses smoothly across internal teams and vendors. The position is centered on detail management, communication, follow-through, and removing obstacles so projects stay on schedule and within scope.

Classification: Full-time, exempt
Reports to: VP of Sales
Compensation: USD 44,000 to 48,000 depending on experience
Schedule: Monday through Friday, 8:00 AM to 5:00 PM
Work location: In-office at 5000 N Basin Ave., Portland, OR 97217; no remote work

Key Responsibilities

• Work closely with Account Directors and Project Managers to support client deliverables and take care of errands tied to client and sales needs.
• Handle routine communication with clients and Account Directors while helping with account management activities.
• Evaluate RFQs, collect project specifications, and coordinate estimate requests with the Account Director.
• Prepare accurate estimates, sales orders, and purchase orders, and communicate clear scheduling expectations.
• Organize and run kickoff meetings with stakeholders to align on project or program details.
• Help troubleshoot production issues and support the implementation of corrective actions.
• Coordinate and oversee installations.
• Support project tracking, share updates with clients, and resolve shipping or logistics problems when they arise.
• Maintain project grids and distribution lists accurately from start to finish.
• Submit requests to the Creative Department for deck development and concept work.
• Deliver material samples such as stock, ink, and foil to the Account Director or directly to clients.
• Partner with internal teams and outside vendors to develop prototypes.
• Take part in press checks to help confirm production quality.
• Provide strong service to both internal stakeholders and external clients.
• Perform additional duties as needed; responsibilities may shift with or without notice.

Requirements

• Dependable with a strong work ethic.
• Skilled in customer service.
• Clear written and verbal communication skills, with the ability to work effectively with employees, clients, suppliers, and operations teams at all levels.
• Strong abilities in time management, critical thinking, monitoring, organization, coordination, problem solving, judgment, and decision-making.
• Able to manage multiple priorities and shift tasks effectively.

Additional Information

No supervisory responsibilities are attached to this position.

Work environment: This role is based in a professional office setting and regularly uses standard office tools such as computers, phones, and photocopiers.

Physical demands: The job regularly requires speaking and hearing. It often involves sitting, standing, walking, using hands and fingers, handling objects, reaching with arms, and pushing carts. Occasional stooping or kneeling may be required. The employee must frequently lift and move items weighing up to 5 pounds and may occasionally lift objects up to 20 pounds. Required vision abilities include close, distance, color, peripheral, and depth perception, along with the ability to adjust focus.

Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential duties of the role.

Alcohol and drug-free workplace: Employment offers depend on successful background screening and drug testing. The workplace prohibits impairment while on duty, but lawful off-duty marijuana use is not restricted by the policy.

Equal opportunity: Premier Press states that it offers equal employment opportunity and does not discriminate or harass based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other protected status under federal, state, or local law.

Compensation

USD 44,000 to 48,000 annually, based on experience.