Administrative Coordinator

About the Role

This position is for a highly organized and proactive Administrative Coordinator who will help keep day-to-day business activities running smoothly. The role focuses on managing calendars, arranging meetings, maintaining accurate records, and supporting communication between departments. You will also assist management with administrative tasks, help streamline workflows, and contribute to efficient operations while upholding accuracy, confidentiality, and company policies.

Key Responsibilities

• Handle daily schedules, appointments, and calendars for managers and team members, and arrange both internal and external meetings with the necessary preparations in place.
• Maintain files, records, and documentation in an orderly and reliable manner, with attention to proper retention practices.
• Prepare, review, and draft internal and external correspondence, reports, and formal documents, and manage incoming emails and queries by responding directly or routing them to the right person.
• Support management and departments with a range of coordination and administrative tasks needed for smooth operations.
• Monitor action items, follow up on pending tasks, and help ensure deadlines and commitments are completed on time.
• Create departmental reports, statements, and other administrative paperwork accurately and within required timelines.
• Guide junior colleagues when needed and share practical know-how to help the team complete tasks in line with company procedures.
• Adhere to departmental policies, process guidelines, and standard operating procedures so work remains consistent and compliant.
• Look for ways to improve administrative processes, systems, productivity, and cost efficiency, and support the adoption of better practices.

Requirements

• 0 to 2 years of relevant experience in administration, office coordination, executive support, or a similar area.
• Strong planning and time-management abilities.
• Good command of Microsoft Office tools.
• Clear written and verbal communication skills.
• High attention to detail and the ability to juggle multiple priorities effectively.
• Diploma or higher qualification in Business Administration or a related discipline.

Additional Information

This role places a strong emphasis on confidentiality, accuracy, compliance, and reliable follow-through across administrative processes.