Scheduling Coordinator

About LotusWorks

LotusWorks is a leading Engineering Services provider that specializes in managing complex scopes of work, including Commissioning, Construction Services, Calibration, and Operations & Maintenance, within global manufacturing facilities. We operate internationally across EMEA and North America, partnering with top-tier manufacturers in the Semiconductor, Pharmaceutical & Biologics, Medical Device, and Data Centre industries. Our team comprises dedicated Engineering and Technical professionals who are at the forefront of cutting-edge technologies and innovations. LotusWorks is deeply committed to fostering a diverse and inclusive workplace, which is a cornerstone of our people-first philosophy.

Job Overview

We are seeking a proactive Scheduling Coordinator to join our team on a client site within the Semiconductor sector, located in a state-of-the-art facility in Leixlip, County Kildare, Ireland. In this role, you will be instrumental in organizing and scheduling tasks, ensuring adherence to established departmental processes and procedures.

Responsibilities

• Support the UPW department by managing and planning preventative maintenance (PMs) for technicians and the UPW team.
• Utilize the CMMS (Computerized Maintenance Management System) for uploading and tracking PMs.
• Collaborate closely with operations teams to coordinate scheduled downtime effectively.
• Ensure that technicians and necessary equipment are available for planned maintenance activities.
• Monitor and track work orders and schedules to ensure timely completion.
• Coordinate permit-to-work systems and strictly follow all safety procedures.
• Analyze recurring issues to identify trends and potential improvements.
• Prepare and update stakeholder reports using Microsoft Word, Excel, and PowerPoint.
• Attend meetings with stakeholders and clients to provide updates and gather feedback.
• Maintain accurate and up-to-date records of all activities.
• Perform other general administrative duties as required.

Skills Required

• Demonstrated proficiency with computer operating systems and applications, particularly the Microsoft Office Suite (Windows, Word, Excel, PowerPoint).
• Familiarity with CMMS software.
• Capacity to work effectively both independently and as part of a team in a fast-paced, dynamic setting.
• Exceptional organizational skills with a keen eye for detail.
• Strong time management abilities to effectively prioritize tasks and meet project deadlines.

Education and Experience

• A Level 7 Business degree is preferred.
• Essential experience in planning or scheduling within a technical environment.
• Verification of education, licenses, and certifications will be required as applicable.

Benefits and Perks

• VHI Healthcare Cover
• Life Assurance
• Pension Contribution
• Training and Educational Assistance
• Annual GP Check-Up
• Additional Annual Leave
• Healthcare Screening
• Recognition Rewards

Additional Information

LotusWorks is an equal opportunity employer dedicated to creating a diverse and inclusive environment where all employees feel valued, respected, and empowered. We prohibit discrimination and harassment of any kind.