Proposal Coordinator

Position summary

A fast-expanding organization in the infrastructure and energy services space is hiring a Proposal Coordinator to drive proposal operations, tender administration, and customer engagement across North America. The position plays a key part in managing the end-to-end proposal journey, keeping CRM records accurate, assisting with commercial bid work, and delivering polished submissions on schedule.

The right person will bring strong organization, commercial awareness, and the confidence to work with multiple internal teams in a high-paced setting where deadlines matter.

Proposal and bid management

• Lead coordination for proposals, tenders, RFQs, and other customer-facing bid materials from preparation through submission.
• Oversee opportunities across the full proposal cycle, beginning with the initial request and ending with final delivery.
• Work with operational, technical, and commercial teams to collect pricing, technical inputs, qualifications, and backup documents.
• Keep proposal assets up to date, including project profiles, resumes, qualification write-ups, and standard content repositories.
• Examine solicitation documents to pull out requirements, deliverables, risks, and commercial points that need attention.

Client and opportunity coordination

• Support business development activities during the proposal process.
• Monitor timelines and submission milestones so all contributors stay aligned and accountable.
• Organize responses to customer queries, clarifications, and follow-up information requests.
• Maintain consistent communication between internal stakeholders throughout the bid process.

Commercial and administrative support

• Assist with bid files, commercial correspondence, and records of clarifications.
• Support pricing checks, proposal reviews, and comparison summaries.
• Help flag contractual and commercial issues for internal review and decisions.
• Keep proposal files and outcome records structured and easy to retrieve.

CRM and reporting

• Enter and maintain accurate opportunity, pipeline, and customer information in the CRM system.
• Track proposal progress, customer touchpoints, and bid results.
• Prepare reports covering pipeline activity, proposal performance, and business development metrics.
• Drive consistency and data quality across all opportunity records.

About the organization

The employer is a rapidly growing provider of infrastructure, industrial, and energy services supporting projects throughout North America. Its work spans the full lifecycle of critical assets, including construction, maintenance, inspection, rehabilitation, and field services. The company emphasizes safety, quality, and operational excellence, and offers a collaborative, performance-focused environment where employees can contribute to meaningful projects and build their careers.

Qualifications

This role calls for someone with 3 to 5 years of experience in proposal coordination, tender administration, bid management, sales operations, or commercial support. You should be capable of handling several proposals and deadlines at once and comfortable working in CRM platforms such as Salesforce, Microsoft Dynamics, HubSpot, or similar tools.

Success in the role also depends on strong document formatting, clear written communication, excellent organization, close attention to detail, and the ability to stay effective when priorities change quickly. Advanced Microsoft Office skills are needed, especially in Word, Excel, PowerPoint, and Outlook.

Preferred background

Experience in engineering, construction, infrastructure, utility, renewable energy, industrial, or technical service environments is an advantage. Familiarity with EPC delivery, operations and maintenance (O&M), service agreements, or asset management contracts is also helpful, as is exposure to contract administration, commercial reviews, or proposal compliance requirements. A working understanding of business development and customer relationship processes is valuable.

What you will bring

You should be highly capable at coordinating projects and juggling multiple tasks, with strong interpersonal skills and a proactive, practical approach. The role suits someone who can work across departments while staying accountable for deadlines and deliverables, and who maintains consistently high standards for accuracy, professionalism, and customer service.

Additional information

Location: Texas, United States. Employment type: full-time, onsite.