OTC Administrator

Role Overview

The OTC Administrator will handle order-to-cash operations and support finance, sales reconciliation, invoicing, collections, and compliance activities for the business in Addis Ababa.

Key Responsibilities

• Check customer proof of payment and ensure amounts are credited to the correct account.
• Prepare sales invoices and manual invoices only after confirming that all required conditions have been met.
• Ensure customer accounts are processed accurately and on time every day, with no unapplied invoices left open.
• Handle reconciliation and posting of scrap material and by-product sales in line with SOPs and contract terms.
• Manage petty cash and per diem payments or settlements promptly, and clear suspense balances within three days.
• Post post-dated cheque payments every month in coordination with the OTC team.
• Issue promotional invoices for the CO OTC team on weekly, monthly, or ad hoc basis as needed for settlement.
• Perform sales reconciliations for VAT, excise, discounts, and other applicable items.
• Prepare and submit the monthly withholding tax sales summary on schedule, and share the receipt with the CO OTC team.
• Keep records of the Business Continuity Plan (BCP), backlog postings, and related reconciliations.
• File and archive sales and collection records in a complete and sequential manner.
• Provide supporting documents during audits whenever requested.
• Prepare weight bridge summaries, reconcile Heilite Base invoices, and complete monthly reporting.
• Assist with period-end closing tasks.
• Be prepared to work flexible schedules, including days, afternoons, midnights, overtime, and weekends when required.
• Raise and escalate issues in a timely manner to help keep sales operations running smoothly.
• Track manual sales documents carefully and keep them in sequence, including cash/credit sales invoices, tax credit notes, delivery notes, and goods return notes, while working closely with the tax and warehouse teams.
• Support the implementation and upkeep of internal financial controls and procedures.
• Maintain effective working relationships with peers and line managers.
• Perform any other duties assigned by the line manager.

Education

A bachelor’s degree from an accredited college or university in Accounting and Finance.

Experience and Skills

• At least 1 year of experience in accounting, finance, or related areas.
• Solid understanding of accounting principles and standard practices.
• Working knowledge of financial reporting.
• Familiarity with local, state, and federal accounting, finance, and tax regulations.
• Practical technical accounting ability.
• Strong command of MS Office applications.

Working Conditions

This is a full-time onsite position based in Addis Ababa, Ethiopia. The role may require flexible working hours, including afternoons, midnights, weekends, and overtime, depending on operational needs.