Executive Document Controller

Role overview

This position combines document control ownership with executive support inside the CEO’s office. The selected professional will be accountable for maintaining organization-wide documentation standards while also assisting the CEO with day-to-day coordination in a fast-moving retail and e-commerce setting. The job calls for independent working, quick turnaround times, and solid judgement.

Core responsibilities

• Create, update, and apply consistent document standards across the business, including templates and naming rules.
• Oversee documents throughout their full lifecycle, from drafting and version tracking to archiving and later retrieval.
• Set up and maintain a structured central filing system that can be used by the appropriate teams.
• Keep reports, standard operating procedures, and internal communications aligned in style, structure, and tone.
• Serve as the coordination link between the CEO and teams in buying, logistics, finance, e-commerce, and retail operations.
• Prepare, edit, and manage outgoing correspondence on behalf of the CEO.
• Monitor assigned actions and follow up with department leaders to help ensure deadlines are achieved.
• Identify upcoming commitments and keep the CEO informed about priorities, deadlines, and pending matters.
• Organize meeting packs, agendas, minutes, and post-meeting action summaries.

Qualifications

• A bachelor’s degree in Business Administration, Communications, or a similar field is required.
• Applicants should have 2 to 4 years of experience in document control, executive support, or operations coordination; experience in e-commerce or retail will be an advantage.
• Strong English writing and speaking skills are essential.
• Good command of Microsoft Office and document management systems is expected.
• The role requires strong attention to detail and the ability to manage several priorities at the same time.
• Comfort in working closely with senior leadership is necessary.
• The candidate must handle confidential information with discretion and professionalism.

Work context

This role is based in Doha, Qatar, and is a full-time onsite position within a retail and e-commerce environment.