Executive Assistant - Remote

About the Company

This role is with a US-based game development studio focused on co-development, porting, and end-to-end art production for the global gaming market. The team works across time zones and supports projects on major platforms, engines, and visual styles, including AAA games and emerging technologies. With deep experience in external development, pipeline improvement, and creative problem-solving, the company acts as a reliable extension of client teams. It has collaborated with leading names in the industry, including 2K, Xbox, Meta, Obsidian Entertainment, Turtle Rock Studios, and Gearbox Software. Its goal is to make outsourcing more efficient, collaborative, and high impact while driving innovation and quality across every engagement.

About the Role

The company is looking for a highly organized and proactive Business Development Associate / Executive Support professional based in Los Angeles. This position blends executive assistance with light business development and creative coordination work. You will support the CEO with day-to-day priorities, communication management, and special projects, while also contributing to early-stage growth efforts. The job involves helping streamline operations, coordinating meetings and events, managing important correspondence, and assisting the business development team with research, outreach, lead tracking, and client-facing materials. This opportunity suits someone who is detail-oriented, strategically minded, comfortable in a fast-moving environment, and eager to work closely with senior leadership in the gaming space. Regular on-site presence at the CEO’s Los Angeles office is required, along with attendance at meetings and industry events as needed.

Responsibilities

• Oversee the CEO’s calendar, inbox, and daily schedule so priorities are handled efficiently.
• Build meeting agendas, prepare briefing notes, and create short follow-up summaries.
• Arrange travel, event coordination, and conference-related logistics.
• Serve as a protective layer for the CEO’s time while making sure urgent matters are addressed quickly.
• Write, refine, and review outgoing messages and other external communication on the CEO’s behalf.
• Help plan and run company events such as Wonder Womxn, Devoted Speakeasy, mixers, and podcasts.
• Research prospective clients, especially game developers and publishers in North America and Europe.
• Keep CRM records current, including outreach notes and contact details.
• Assist with cold email outreach, LinkedIn prospecting, and meeting coordination.
• Update pitch decks and business development documents as needed.
• Support conference preparation, prospect tracking, and lead transfer to the BD team.
• Track market trends, relevant events, and networking opportunities that may support growth.
• Provide occasional personal assistance to the CEO for logistical or similar needs.

Requirements

• At least 3 years of experience in executive support, operations, or project coordination, ideally in creative, technology, or gaming environments.
• Strong skills in organization, scheduling, communication, and time management.
• Sound business judgment and the ability to contribute to research and outreach for business development.
• Hands-on experience with LinkedIn, CRM platforms, and productivity tools such as Google Workspace, Notion, and Asana.
• High integrity, good discretion, and the ability to manage confidential information responsibly.
• Self-starter who is confident, outgoing, proactive, and able to work independently.
• Excellent written and verbal communication abilities.
• Comfort working across several priorities in a busy, fast-paced setting.
• Interest in or familiarity with video games, outsourcing, or creative production is an advantage.

Perks

• Work with a skilled and enthusiastic team on innovative gaming work.
• Take on varied and engaging responsibilities in a lively environment.
• Enjoy flexible remote working arrangements and the ability to shape your schedule.
• Access professional growth opportunities and knowledge sharing within a strong team.
• Attend industry events, conferences, and networking opportunities.
• Gain exposure to international projects with major gaming clients.
• Competitive compensation in the range of USD 55,000 to USD 65,000 per year.

Equal Opportunity

The employer is committed to equal employment opportunity and values a diverse, inclusive workplace. Candidates are considered without regard to race, color, religion, sex, national origin, gender identity, disability, veteran status, or any other protected characteristic under applicable law.