Executive Assistant (PE)

Role overview

We are supporting a respected private equity firm with a long-standing investment presence across Asia in hiring a highly organised and proactive secretary for its investment team. The position is central to keeping daily operations running efficiently in a demanding, fast-moving environment.

The role suits someone who enjoys working with senior stakeholders, is comfortable handling multiple priorities, and takes pride in precision, discretion, and reliable execution.

What you will do

• Deliver comprehensive secretarial and administrative assistance to the investment team.
• Oversee busy calendars and arrange meetings across several time zones.
• Manage end-to-end travel coordination for local and overseas trips, including flights, hotels, visas, and travel schedules.
• Set up internal and client-facing meetings, conference calls, and video meetings.
• Draft and organise meeting packs, presentations, reports, and day-to-day correspondence.
• Process expense submissions, handle invoices, and support general administrative paperwork.
• Keep filing and record-keeping systems accurate, orderly, and up to date.
• Communicate professionally with external partners, vendors, and service providers.
• Assist with office administration and support occasional projects as needed.
• Act as the main contact for office IT-related matters, including coordination with external support vendors and basic troubleshooting for hardware and software issues.

What we are looking for

• A diploma or bachelor’s degree in Business Administration or a closely related field.
• At least 5 years of experience in secretarial work, executive support, or administrative roles.
• Experience supporting senior leaders in private equity, asset management, investment banking, financial services, or a professional services setting would be a strong advantage.

Additional information

This is a full-time onsite position based in Singapore. The job is suited to candidates who can operate effectively in a high-performance, detail-driven investment environment. No salary, opening count, start date, or application deadline was specified in the source.