Executive Assistant

Overview

This role is for a highly capable Executive & Personal Assistant who will act as a true life manager for two founders running a fast-scaling e-commerce advertising agency and a mentorship business. Based in Dubai and working in person for most of the year, you will support both business and personal operations, helping keep everything organized, on track, and handled before issues arise.

The position is designed for someone who enjoys variety, moves quickly, and takes ownership naturally. Your work will span executive support, personal coordination, logistics, communications, content operations, and day-to-day task management across multiple areas of the founders’ lives and businesses. You will be trusted with high responsibility and expected to operate with discretion, initiative, and strong follow-through.

Compensation for this role is USD 3,500 to USD 4,500 per month, depending on experience.

Business Support

• Manage the calendars of both founders, protect their time, send reminders, and handle follow-ups connected to sales calls.
• Prepare, update, and send contracts and proposals on behalf of the founders.
• Assist with client communication and coordinate events for the agency.
• Upload content, organize modules, and maintain platform structure for the mentorship business on Skool.
• Convert call recordings into SOPs and training materials using AI tools.
• Handle onboarding administration for clients, including group access and issue resolution.
• Create slide decks, presentations, and related supporting assets.
• Support in-person event planning and execution as the business grows.

Operational Ownership

• Take full responsibility for task tracking across both founders so deadlines are met and nothing is overlooked.
• Monitor open items, follow up proactively, and drive completion without waiting to be prompted.
• Help maintain accountability for commitments made by the founders.

Personal and Life Management

• Plan meals in line with fitness targets, including macro calculations and coordination with a chef or meal-prep provider.
• Arrange health-related appointments and communication, such as blood tests, doctor visits, and billing support.
• Manage end-to-end travel logistics, including flights, hotels, and itineraries tailored to preference.
• Coordinate group dinners, trips, and events, including headcounts, payments, and communication.
• Oversee email and calendar organization across personal and professional needs.
• Provide an in-person presence in Dubai for content shoots, sourcing videographers, and scouting locations.
• Handle errands, online purchases, returns, package collection, building-related matters, and banking tasks.
• Track supplement inventory and ensure restocking happens before supplies run out.
• Assist with banking issues, including calls, branch visits, access problems, and refund follow-ups.

Requirements

• Bring at least 3 to 5+ years of experience in an Executive Assistant, Personal Assistant, Life Manager, or Chief of Staff position.
• Be based in Dubai, as local presence is mandatory.
• Demonstrate strong organization in a verifiable way, not only by self-assessment.
• Be comfortable balancing personal and business responsibilities at the same time.
• Use AI tools, Google Workspace, and productivity software confidently.
• Be open to occasional travel for events, with expenses covered by the employer.
• Interest in health, fitness, and biohacking is a meaningful advantage.

Benefits

• Monthly pay of USD 3,500 to USD 4,500, with potential growth as the role expands.
• Direct exposure to two growing businesses and the founders behind them.
• High trust and real ownership, with minimal micromanagement.
• A high-standard but positive working environment where the team enjoys collaborating.
• Insight into e-commerce, digital advertising, and agency mentorship operations.
• Opportunities for occasional travel, events, and new experiences.
• The chance to play an essential role in work that will be noticed and valued.

Additional Information

This is a full-time, in-person role in Dubai. The work environment is dynamic and hands-on rather than office-bound, and your day may involve a wide mix of business, operational, and personal tasks. Flexibility, discretion, speed, and a strong sense of ownership are central to success here.