Executive Assistant

Role overview

Sheenlac Paints Private Limited is hiring a full-time Executive Assistant to support the Director – Operations at the head office in Ambattur, Chennai. This is a high-trust, high-responsibility position suited to someone who is proactive, adaptable, and able to work effectively in a fast-moving environment with changing priorities.

The role involves working closely with senior leadership across multiple business areas and requires strong judgment, discretion, and the ability to manage demanding schedules and urgent tasks. The working pattern may extend beyond standard office hours, so flexibility is important.

Key responsibilities

• Take charge of the Director’s calendar, prioritize appointments, and coordinate scheduling smoothly across different time zones and business functions.
• Arrange travel from start to finish for domestic and international trips, including ticketing, visas, logistics, and detailed itineraries.
• Serve as the main communication point for internal teams and external contacts, handling correspondence professionally and discreetly.
• Create reports, presentations, meeting notes, and other written materials using advanced Excel and AI-enabled tools.
• Stay ahead of issues, flag potential concerns early, and ensure follow-through on important tasks, projects, and action points.
• Organize high-priority meetings, events, and interactions involving board-level stakeholders.
• Protect sensitive business information and maintain strict confidentiality on strategic and operational matters.
• Assist with special assignments and strategic initiatives as directed by the Director.
• Respond quickly to shifting priorities, urgent changes, and last-minute requests with a positive and solution-focused approach.

Requirements and qualifications

• 2 to 4 years of experience in an Executive Assistant, Personal Assistant, or comparable support role for senior leadership is preferred.
• A young, energetic, and highly dynamic professional profile is preferred for this position.
• Strong working knowledge of Microsoft Excel at an advanced level, including formulas, pivot tables, dashboards, and data analysis.
• Familiarity with AI tools such as ChatGPT, Copilot, or automation platforms, along with an interest in using technology to improve efficiency.
• Strong practical judgment, common sense, and problem-solving ability.
• Ability to handle pressure with maturity, discretion, and resilience.
• Comfort with an irregular work schedule, including early mornings, late evenings, or weekends when business needs require it.
• Excellent written and spoken English; knowledge of a local language is an advantage where relevant.
• Bachelor’s degree or equivalent qualification is required; additional certification in executive assistance or productivity tools will be an added advantage.

Ideal candidate profile

• A self-driven professional who takes initiative without waiting for instructions.
• Very well organized, with careful attention to detail.
• Emotionally aware and able to manage relationships across all levels.
• Able to work comfortably in uncertain situations and a scaling, multi-platform environment.
• Genuinely motivated to provide outstanding support and add value to leadership.

What the role offers

• The opportunity to work directly with senior leadership in a growing organization.
• Exposure to a wide range of business operations and strategic decisions.
• Competitive pay with performance-linked incentives.
• A work culture that values initiative, ownership, and results.