Document Controller

Role overview

The Document Controller supports the closeout and quality control of job data books, including submission of data books to client portals. This role also helps with material clearing for fabrication and provides support to the Quality Assurance Program, including ASME submittals, forms, and procedures.

Key duties

• Work with the document supervisor to clear materials in FilePro software.
• Enter completed information into FilePro for document storage.
• Assemble project data books during the job lifecycle for client submission.
• Upload project data books into the client database when required.
• Help prepare forms and create ASME documentation needed to keep the program current.
• Revise and maintain departmental forms to support day-to-day business needs.
• Scan records into files and organize them according to client specifications.
• Generate summary sheets from FilePro to build project data books.
• Arrange job folders for quick access and document retrieval.
• Review job specifications and set up software databases for file uploads.
• Understand NDE reports and connect them correctly to weld and drawing numbers.
• Create Gulf Island DOT cover sheets for client submissions.
• Support the document supervisor with additional tasks as needed.

Benefits

• Earned wage access
• Medical, dental, and vision coverage
• 401(k) retirement plan with company match
• Paid holidays
• Paid time off for vacation
• Life insurance
• Disability coverage
• Safety award program
• Company store access
• Employee Assistance Program (EAP)

Requirements

• Must be able to complete a pre-employment physical exam and drug screening.
• Must pass a background check.
• At least 3 years of experience in a quality control department is preferred.
• Role requires extensive physical activity, including standing, walking, turning, twisting, bending, stooping, pushing, pulling, reaching forward, reaching overhead, and climbing.
• Must be able to balance, use fingers, feel, talk, hear, and see safely and effectively in an industrial setting.
• Work is performed indoors for approximately 95% of the time.

Eligibility

Applicants must already be legally authorized to work full-time in the United States. Sponsorship for work visas is not provided. Candidates from search firms or recruiting agencies submitted without a valid written agreement will not be considered, and no placement fee will be paid.

Tools and systems

The role uses office equipment such as printers, computers, phones, and fax machines.