Administrative Manager

Company Overview

Insight Genesis – IGAi is an AI-powered platform that applies advanced algorithms to anticipate human behavior and deliver practical, tailored guidance. Its work centers on widening access to personalized support in finance, careers, education, and health, with a special focus on people in emerging and unbanked markets.

By bringing together financial, people, education, and wellness data into one intelligent system, the company aims to replace scattered, generic advice with more useful direction that can lead to stronger decisions and better life outcomes for users around the world.

Role Summary

This remote, full-time position is focused on keeping day-to-day administration running smoothly and ensuring internal operations stay organized and efficient. The Administrative Manager will coordinate schedules, meetings, and communication across teams, maintain accurate records and documents, and help ensure company policies and procedures are being followed.

The role also includes managing administrative support resources when needed, handling virtual office and vendor coordination, assisting with budgeting and reporting, preparing presentations and reports, monitoring timelines, supporting HR administration tasks, and improving administrative systems to better support company growth.

Responsibilities

• Oversee daily administrative activities and keep workflows organized across the company.
• Coordinate calendars, meetings, and internal communication between teams.
• Maintain documentation, files, and records with accuracy and confidentiality.
• Support adherence to internal processes, procedures, and policies.
• Supervise administrative assistants, support staff, or contractors where required.
• Handle vendor coordination and general office administration in a remote setup.
• Assist with budgeting, data entry, reporting, and resource allocation tasks.
• Prepare presentations, reports, and other business documents as needed.
• Track project schedules and help ensure deadlines are met.
• Support HR-related administrative work and contribute to operational improvements.

Requirements

• Strong background in administration and organization, including scheduling, calendar management, documentation, and record-keeping.
• Ability to manage operations and improve processes, including workflow optimization, policy execution, and basic project coordination.
• Comfort using digital productivity tools and remote collaboration platforms such as office suites, project management tools, and video conferencing software.
• Clear written and spoken communication skills for stakeholder coordination, professional emails, and document preparation.
• Experience with basic budgeting, reporting, and data handling, with strong attention to detail and confidentiality.
• Capability to work independently in a remote environment, juggle multiple priorities, and meet deadlines with little supervision.
• Previous experience in administrative management or office management is preferred; exposure to tech, AI, or data-led organizations is a plus.
• A bachelor’s degree in Business Administration, Management, or a related discipline, or equivalent practical experience.
• Knowledge of HR administration, vendor management, and compliance support is helpful.

Additional Information

The source also included a social-media engagement note asking candidates to comment on and follow the company’s social content. This has been retained here as part of the original information.