Route Completion Administrator

About the role

Greenstar is hiring a Route Completion Administrator to support the day-to-day completion of route activity at Millennium Park, Ballycoolin, Dublin 11. This position reports to the Route Completion Team Leader and focuses on keeping operational records accurate, spotting issues quickly, and making sure completed work is checked and documented properly.

Working pattern

The standard schedule runs from 8:30am to 5:00pm, Monday to Friday. After training, there is a Saturday shift once every five weeks; this training can be finished remotely. Saturday working is offered in one of two time slots: 9:30am to 2:00pm or 10:00am to 2:30pm. The role includes a 30-minute unpaid lunch break plus two paid 15-minute breaks each day. Annual leave is 20 days.

What the role involves

You will help the Route Completion Team Leader monitor route activity, review data, and confirm that all scheduled work has been completed correctly. The role involves working with drivers, depot teams, and other internal departments to ensure paperless rounds are completed, route information is correct, and any irregularities are followed up.

• Check AMCS routes each day to make sure trucks are operating and route data is entered accurately.
• Support drivers at the end of the day so all paperless rounds are closed out.
• Review round data daily to spot discrepancies and amend records where needed.
• Carry out end-of-day verification to confirm all scheduled work has been completed.
• Independently verify completed work through reports and system checks.
• Prepare daily and weekly reports for depot managers and other teams.
• Assist with month-end tasks alongside the Team Leader.
• Handle general administration and other ad hoc tasks assigned by the Team Leader or Department Manager.

What we're looking for

The ideal candidate is organised, accurate, and comfortable working in a fast-paced operational setting. You should be confident handling routine admin, communicating with multiple teams, and resolving issues with care and attention to detail.

• At least 2 years of administration experience in a busy environment.
• Strong written and verbal communication skills.
• Good organisation and time-management ability.
• Practical knowledge of Microsoft Word and Excel.
• A professional and confident telephone manner.
• Positive energy and a proactive attitude.
• Ability to work well independently and as part of a team.
• High attention to detail.

Why this opportunity stands out

This is a solid fit for someone who enjoys administration, problem-solving, and contributing to a busy operations team. The position gives you a meaningful role in helping the business complete work accurately, improve depot performance, and maintain strong customer service standards.

About the company

Panda is a waste management and resource recovery business focused on smarter, safer, and more sustainable ways to recycle and repurpose materials. Over the last 30 years, the company has grown to nearly 3,000 employees across multiple brands. Its culture is built around teamwork, high standards, safety, ownership, and trust, with a strong emphasis on wellbeing, development, and continuous improvement.

Additional information

The company is committed to building and keeping a skilled, diverse workforce that reflects the communities it serves. This statement reflects its diversity, equity and inclusion commitment.