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Company Overview

Digital Rx is a specialized digital consulting firm that develops creative, strategy-led marketing solutions for automotive, marine, powersports, and other non-motorized businesses. The agency is recognized for practical, budget-aware campaigns that help clients improve return on investment and get more from their digital marketing efforts. The workplace emphasizes collaboration, fresh thinking, and a culture where team members are encouraged to contribute ideas.

Role Summary

Digital Rx is looking for an Executive Administrative Assistant to support the leadership team with day-to-day administrative operations. This position is suited to a dependable, highly organized professional who can handle a variety of tasks with accuracy, discretion, and initiative, allowing executives to stay focused on higher-level priorities. Strong communication, planning, and follow-through are essential.

Location & Eligibility Notice

This opportunity is limited to applicants who physically reside in the United States. Candidates living outside the U.S. will not be considered, and U.S. residency is a strict requirement for this role.

Key Duties

Deliver executive-level administrative support, including calendar coordination, meeting scheduling, and occasional travel arrangements.
Act as a central contact point for the executive team, handling incoming requests and coordinating internal and external communication.
Support project planning and coordination by tracking deadlines, monitoring progress, and sharing status updates.
Organize meetings by preparing agendas, recording minutes, and following up on action items.
Serve as a communication bridge between executives and clients, helping manage inquiries and meeting logistics.
Assist with onboarding for new employees, including maintaining records and employee packages in Basecamp.
Support new client onboarding by sending welcome messages and documents, tracking completions, escalating questions to management, and finishing required forms.
Manage open dealer vendor cases across the auto, marine, and powersports verticals, including follow-ups, documenting updates in Basecamp, and closing cases based on feedback from vendors, clients, and internal teams.
Complete recurring mystery shops for assigned dealer clients by submitting online inquiries, monitoring dealer responses, evaluating them against the company rubric, and preparing weekly reports for distribution.
Handle compliance submissions for OEM auto, powersports, and marine clients by filing claims through brand portals, tracking outcomes in Basecamp, and coordinating with compliance contacts to support full approval of submitted work.
Maintain and organize Basecamp records by cleaning up files and cards, streamlining folders, archiving older information, and supporting senior management with organization efforts.

Qualifications

Applicants must live in the United States; this requirement is mandatory and non-negotiable.
At least 1 to 3+ years of experience in an administrative assistant, executive assistant, or similar support role.
Strong working knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint, as well as Basecamp.
Clear and professional verbal and written communication abilities.
Excellent organization, strong attention to detail, and the ability to manage several priorities at once.
Ability to work independently while handling confidential information with professionalism.
Project management or coordination experience is considered an advantage.
Background in digital marketing or experience in a digital agency or consulting environment is beneficial.

Compensation

The pay range for this contract role is $20.00 to $25.00 per hour.

Important Notes

All dealer assets intended for website or social use must be submitted for compliance to reduce litigation risk. This is described as the most critical responsibility in the role. The company also emphasizes that all applicants must physically reside in the United States.

Executive Administrative Assistant