Document Control Manager

About KEO Group

KEO Group is an innovation-led enterprise providing end-to-end support from early inspiration and concept development through to planning, design, and project delivery across the built and natural environment. With more than 60 years of experience, the company has contributed to landmark projects, notable destinations, and thriving communities worldwide.

As an integrated AEP/PMCM organisation, KEO is recognised among the top international design and project management firms and is highly ranked in global architecture surveys.

Role Overview

KEO is hiring a Document Control Manager on a secondment basis to support a client in Abu Dhabi, UAE. The role focuses on managing document control systems and ensuring the smooth handling, monitoring, and circulation of project documentation for civil construction projects.

Key Responsibilities

The successful candidate will oversee document control operations, maintain the EDMS, and ensure documentation is processed accurately and on time. The role also involves coordination with internal teams, consultants, contractors, and client representatives, as well as supervision of document control staff.

Additional Responsibilities

• Lead daily document control operations in accordance with established procedures and client expectations.
• Maintain effective use of the current electronic document management system.
• Manage the complete document lifecycle, including receiving, tracking, sharing, filing, and archiving engineering and construction records.
• Ensure documents meet company standards and client-specific requirements.
• Work closely with project stakeholders on submissions, reviews, and approval cycles.
• Keep document registers, transmittals, and logs accurate and up to date for all incoming and outgoing records.
• Track workflows to make sure document processing stays within required timelines.
• Carry out periodic audits and compliance checks against document control procedures.
• Supervise document control team members and provide guidance where needed.
• Produce regular status updates and performance reports for management and client review.
• Assist project teams during audits and project close-out activities.

Candidate Profile

The ideal applicant will bring 12 years of experience along with a bachelor’s degree in Engineering, Business Administration, or a related discipline.

Other Requirements

• Demonstrated experience in creating, implementing, and managing a document control system within a department, including workflow design, process setup, and governance standards. This is a critical requirement.
• Background in document control within an engineering consultancy setting, specifically supporting civil construction projects; experience on large infrastructure assignments is strongly preferred.
• Previous experience in a managerial or supervisory document control position.
• Strong working knowledge of document control platforms such as Aconex, SharePoint, or similar EDMS tools.
• Good understanding of document management standards and best practices used in the industry.
• Excellent organisation and communication abilities.
• Strong attention to detail and the capacity to manage high document volumes.
• Proficient in Microsoft Office Suite.
• Only candidates currently based in the UAE and available for face-to-face interviews will be considered.

Culture and Benefits

KEO promotes a culture built on integrity, results, innovation, safety, and people. The company supports professional growth through internal global mobility and career development, alongside well-being initiatives such as counselling services and workplace clinics. Employees may also benefit from hybrid working arrangements, athletic sponsorship, study assistance sponsorship, referral rewards, and community-focused activities.

Additional Information

This opportunity is offered on a secondment basis and is based in Abu Dhabi, UAE.

Expressions of interest are handled confidentially.