Manager Admin

Role overview

The Manager - Admin will lead day-to-day administration for the property, covering facility upkeep, inventory control, housekeeping coordination, workplace safety, and fire-safety readiness. The position is focused on keeping operations running smoothly, preserving infrastructure quality, enforcing safety standards, and improving overall efficiency across the premises.

Key responsibilities

• Direct everyday administrative activity and keep office and facility functions operating without disruption.
• Supervise administrative personnel, security staff, housekeeping teams, and other support resources.
• Maintain discipline, cleanliness, and operating standards throughout the premises.
• Work with all departments to provide administrative assistance and meet operational needs.
• Oversee maintenance of electrical systems, plumbing, HVAC, civil work, lifts, and office infrastructure.
• Ensure preventive maintenance and breakdown repairs are completed on schedule.
• Inspect buildings, equipment, and shared areas regularly to support smooth operations.
• Coordinate repair and maintenance activities with vendors and contractors.
• Track administrative stock, consumables, office supplies, and assets accurately.
• Watch stock levels and initiate procurement in time to avoid shortages.
• Maintain structured asset tracking, storage practices, and inventory control processes.
• Carry out periodic inventory audits and keep the related records updated.
• Lead housekeeping operations to ensure high standards of hygiene and cleanliness across the site.
• Monitor the upkeep of offices, common spaces, washrooms, lobbies, and surrounding areas.
• Review housekeeping rosters, manpower allocation, and usage of cleaning materials.
• Perform frequent checks to sustain strong cleanliness and presentation standards.
• Ensure compliance with safety rules, company policies, and statutory obligations.
• Identify hazards through routine safety inspections and take corrective action.
• Put preventive and corrective safety measures in place for the workplace.
• Arrange safety awareness activities and employee training sessions.
• Plan and conduct fire and safety drills at regular intervals.
• Confirm that extinguishers, alarms, hydrants, firefighting systems, and emergency equipment remain functional.
• Coordinate with fire-safety agencies and maintain compliance with applicable fire norms.
• Train staff on evacuation procedures and fire-safety practices.
• Maintain documentation for fire audits, drills, inspections, and compliance certificates.
• Handle housekeeping, maintenance, and other facility-related vendors and contractors.
• Assess vendor performance and ensure service standards are consistently met.
• Negotiate annual maintenance contracts and oversee vendor deliverables.
• Prepare and manage budgets for administration and maintenance activities.
• Track spending closely and apply cost-control measures where needed.
• Compile periodic reports on administration, maintenance, inventory, and safety for management review.

Job expectations

• Demonstrated leadership and people-management capability.
• Working knowledge of facility maintenance, inventory systems, safety standards, and fire-safety compliance.
• Strong coordination, troubleshooting, and vendor-management skills.
• Comfort with MS Office and administrative reporting tools.
• Good communication and interpersonal abilities.

Qualification and experience

A bachelor’s degree in Administration, Facility Management, Operations, or a related discipline is required. The ideal candidate should have 8 to 15 years of experience in administration, facility management, or operations.

Reporting and travel

This role reports to the HOD / CMD. Travel is required.