Executive Assistant

Role overview

The Executive Assistant will deliver senior-level administrative and strategic support to the Chief, helping keep day-to-day operations organised, the schedule under control, and coordination smooth across both internal teams and external contacts. The position serves as a dependable point of coordination, communication, and support so the Chief can stay focused on priorities and executive decisions.

Key responsibilities

• Oversee the Chief’s demanding calendar and organise meetings and commitments so time is used effectively.
• Arrange internal and external meetings, including preparing agendas, briefing material, and follow-up actions.
• Identify scheduling clashes in advance and resolve them before they affect the agenda.
• Serve as the primary contact for communications directed to the Chief.
• Review, prioritise, and handle emails, calls, and meeting invitations where appropriate.
• Coordinate with senior internal leaders, government bodies, consultants, and outside partners.
• Draft executive presentations, reports, and briefing notes for leadership use.
• Record meeting notes, monitor action items, and ensure timely follow-through and closure.
• Combine information from different departments into concise executive summaries.
• Organise local and international travel, including itineraries, visas, and accommodation.
• Keep travel plans aligned with business needs and manage last-minute changes smoothly.
• Handle confidential and sensitive information with a high level of professionalism and discretion.
• Assist with strategic ad hoc tasks, research work, and special projects assigned by the Chief.
• Monitor important deadlines and deliverables linked to the Chief’s priorities.
• Maintain coordination between the Chief’s office and the broader leadership group.
• Follow up across departments to keep owners accountable and drive execution.

Requirements

• At least 5–8 years of experience supporting executives as an Executive Assistant, ideally at C-suite level.
• Background in real estate development, construction, or similarly large organisations is preferred.
• Strong command of MS Office, especially PowerPoint, Excel, and Outlook, along with executive reporting tools.
• Excellent written and spoken English communication skills.
• Strong planning, multitasking, and prioritisation abilities.
• Demonstrated discretion, integrity, and professional conduct.
• Comfort working in a fast-paced, demanding executive setting.
• Strong ability to manage stakeholders across senior leadership and external contacts.
• Executive maturity and presence.
• Forward-thinking, proactive approach.
• Sharp attention to detail.
• Ability to solve problems and stay effective under pressure.
• High emotional intelligence and strong people skills.
• Sense of ownership and accountability.

Additional information

This role is based in Dubai, United Arab Emirates. Employment is full-time and on-site. No salary, openings, start date, or application deadline was specified in the source.