Executive Assistant

About the Role

Hyundai is looking for an Executive Assistant to provide high-level administrative support in a fast-moving office environment in Fountain Valley, CA. The role is designed for someone who can keep multiple priorities organized, support senior leadership effectively, and help day-to-day operations run smoothly.

What You’ll Do

• Support the Division Head(s) with scheduling, administration, and coordination aligned to team and organizational needs.
• Manage calendars, meetings, conference calls, travel planning, correspondence, and other task-driven follow-ups.
• Spot scheduling conflicts in advance and resolve them proactively.
• Handle the full setup for division meetings, including room arrangements, material distribution, and catering coordination.
• Work independently in a busy environment while balancing several responsibilities and deadlines at once.
• Adjust quickly when priorities change and respond smoothly to new instructions or last-minute needs.
• Maintain a courteous, responsive, and cooperative approach in all interactions.
• Complete assigned work accurately and within required timelines.
• Prepare monthly expense reports using Concur.
• Arrange corporate travel through the designated travel agency.
• Support preparation of reports and presentations as needed.
• Check files and materials for accuracy and consistency.
• Assist with research and analysis related to division activities when required.
• Keep division-specific software and systems current and organized.
• Manage internal and external communications, including sensitive and highly confidential matters.
• Act as a department liaison for transfer and hiring-related processes and perform other duties assigned by division leadership.
• Coordinate work independently with general guidance, using sound judgment to help projects move to completion in a professional and timely manner.

What We’re Looking For

• High school graduation is required.
• A bachelor’s degree is preferred.
• At least 2 years of administrative experience, ideally supporting senior management directly.
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• Clear verbal and written communication skills.
• Strong organization, accuracy, and attention to detail.
• Ability to interact effectively with different personalities and work styles.
• Comfort working in a normal office environment.

Compensation and Benefits

• Annual base salary range: $75,000 to $90,000.
• Monthly Hyundai/Genesis vehicle lease allowance, including insurance and maintenance.
• Paid holiday shutdown between Christmas and New Year’s.
• Medical, dental, and vision coverage for employees and their families, with employer contributions to Health Savings Accounts.
• 401(k) plan with employer match.
• Additional employer enhanced 401(k) contribution after 1 year of employment, on top of the regular match.
• Vacation and sick time.
• Employer-paid basic life and disability coverage, including Paid Family Leave.
• Mental health, wellbeing, and employee assistance resources.
• Health advocate support.
• Education reimbursement of up to $5,250 per year for employees pursuing higher education degrees.
• Access to external training and development programs.

Additional Information

This is a full-time, on-site support role based in Fountain Valley, California. The position requires a person who can manage a wide range of responsibilities, coordinate across teams, and keep work moving with limited supervision. Hyundai is an equal opportunity employer and follows all applicable federal, state, and local employment laws. Employment decisions are made without regard to protected characteristics under the law.

Application details indicate that candidates will be reviewed against the basic and preferred qualifications before moving forward in the hiring process.