Accounts Payable

Role Overview

This position is for an Accounts Payable professional based in Nairobi, Kenya, within a fast-paced, high-volume environment. The role focuses on processing invoices accurately, handling vendor-related tasks, and supporting end-to-end AP operations across multiple entities and systems.

Key Responsibilities

• Handle a daily workload of more than 100 invoices while maintaining speed and accuracy.
• Monitor and manage the accounts payable inbox, sorting and prioritizing large volumes of invoice emails.
• Complete three-way matching by comparing purchase orders, receipts, and invoices.
• Work across several systems in a largely manual process environment, ensuring records remain accurate.
• Maintain vendor master data, including setup details and tax documentation such as W-9 forms.
• Review vendor statements, investigate mismatches, and resolve outstanding discrepancies.
• Contribute to month-end closing activities and related AP support tasks.
• Code invoices and allocate costs correctly across multiple entities.
• Investigate and resolve exceptions caused by system limitations or manual workflows.
• Coordinate with internal stakeholders and, when needed, communicate with vendors.
• Help identify opportunities to improve AP processes and efficiency.
• Assist with audit support tasks and 1099-related work when required.

Requirements

• At least 2 years of experience in accounts payable, preferably in a high-volume setting.
• Hands-on experience with invoice processing, PO matching, and AP workflow management.
• Prior exposure to manual or multi-system environments is strongly preferred.
• Experience with reconciliations is an added advantage.
• Advanced Excel capability, including VLOOKUP, pivot tables, and formulas.
• Strong focus on accuracy and attention to detail.
• Well-developed organization and time management skills.
• Effective communication skills in English; Spanish proficiency is a plus.
• Good analytical ability and a problem-solving mindset.

Additional Information

The employer notes that AI tools may be used during parts of the recruitment process, including application review, resume analysis, and response assessment. These tools support the hiring team but do not replace human decision-making. Final hiring decisions are made by people. Candidates seeking more information about data processing may contact the company directly.